Grand Council FAQs

How do I sign in to www.phideltachi.org?

Every member of Phi Delta Chi has an account set up. Click sign in at the top of the page. If you don’t know your password, click on forgot password?

 

Do you offer a payment plan for registration fees?

Yes! At checkout, select Issue Invoice. Then send an email to office@phideltachi.org requesting a payment plan. Your invoice must be paid in full before registration closes.

 

How can I get time off school or work to attend this meeting?

We understand that this can be a challenge, so the Executive Council prepared form letters in which you can customize to fit your situation and target audience. View the meeting justification support letters.

 

Do alumni have to pay dues before registering?

Alumni Brothers are required to be current in their National Alumni Dues in order to attend Grand Council. Sign in with the directions above. Look for the Membership Status box on your home page. Options to pay your National Alumni Dues or Lifetime Alumni Dues can be found there. Contact Us with any questions.

 

Do Collegiate Delegates receive free registration?

No. We are not offering free delegate registration this year.

 

How can we raise money for travel expenses?

Don't wait until the last minute to start your fundraising. Read through our Grand Council Fundraising Ideas.

 

How can I find a roommate?

Use the Cost Sharing Connections sheet to connect with others looking for a roommate. You can also use this sheet to create ride shares.

 

What are the Chapter Interviews during Regional Caucuses?
The Regional Chapter Interviews give Brothers the opportunity to meet, face to face, with their respective regional teams. This is meant to serve as an opportunity for the regional teams to provide advice on any issues the Chapter may be having and discuss recent achievements of the Chapter. Collegiate Chapters should prepare for the interview by reviewing their monthly ChEQ submissions, reviewing any Thurston Item submissions, and completing a self-assessment. Alumni Chapters should prepare for the interview by reviewing their Alumni Foundation Program report. Both Collegiate and Alumni Chapters should come with questions for their regional officers on how to advance their Chapter.

 

What are Reference Committees?

Grand Council is Phi Delta Chi’s National Business Meeting. Each Chapter has a voice in the direction of the Fraternity. At Grand Council, topics affecting the Fraternity’s Operations are divided into Committees for discussion and are voted on during the business sessions. The Committees are:

  • Organizational Affairs - Refers to business which affects the government, constitution, and bylaws of the Fraternity
  • Collegiate Affairs - Refers to business which affects the establishment and operation of Collegiate Chapters of the Fraternity
  • Alumni Affairs - Refers to business which affects our Alumni and the establishment and operation Alumni Chapters of the Fraternity
  • Nominations Committee - Reviews applications for Grand Office, interviews applicants, makes recommendations for election. Chaired by Grand Past President and membership will be secret.

View the topics that each committee will be discussing.

 

Am I required to serve on a Reference Committee?

No.

 

What are the Collegiate Workshops?

Collegiates will participate in each of the following:

  • The Ritual Link
    • Our Ritual provides the common bond that unites us all as Brothers of Phi Delta Chi. The purpose of this workshop is to discuss the important role of Ritual and its significance in our Fraternal lives.
  • Collegiate Chapter Operations
    • Our Fraternity is committed to sustaining a strong and vibrant national network of Collegiate Chapters. The purpose of this workshop is for Brothers to better acquaint themselves with the essential components and expectations of sustaining a Collegiate Chapter.
  • Leading Without a Title
    • Phi Delta Chi values purpose-driven Leadership and Brothers are expected to pursue opportunities for self-improvement and empowerment of others. The purpose of this workshop is to provide the Brothers of this Fraternity a session on how they can be a leader in their Chapters without an official position.

 

What is different this year?

  • The reference committees will meet via Zoom to begin their work BEFORE we gather in Houston. Collegiate and Organizational Affairs will come to Grand Council ready to present their recommendations at the Opening Business Session on Wednesday morning.
  • The delegate breakfast has moved to Wednesday morning.
  • We will begin conducting business at the Opening Business Session on Wednesday morning.
  • We hope to conclude all business at Friday morning's Business Session.
  • The Memorial Service, Officer Installation, and the formal closing of Grand Council will take place Saturday morning.

 

What is the role of the Delegate and Alternate Delegate?

Each Chapter is given up to 2 votes to cast in proceedings and elections at Grand Council - one for Collegiate Representation and one for Alumni Representation. Alternate Delegates step in at any time the Delegate is unable to perform their duties. Delegates are expected to attend:

  • Delegate Breakfast on Wednesday. Provides training on proper procedures of the Business Sessions, Robert’s Rules of Order basics, how to vote, and what to expect during the sessions. All Brothers who register as the Delegate will be automatically registered for this event and are expected to attend.
  • Opening Business Session on Wednesday.
  • Open Candidate Review on Wednesday. Each candidate for Grand Officer will state their plans for the position they are seeking as well as undergo Q&A from the audience.
  • Regional Caucuses on Wednesday and Thursday.
  • Interim Business Session on Friday.
  • Final Business Session on Saturday.

This year we will be using Election Buddy to run our elections. Voting Delegates should bring a smart phone, tablet, or laptop to cast their votes. We MUST have your Delegate's names (Collegiate and Alumni) before the meeting starts. Please plan ahead and have one person designate themselves as your Voting Delegate. Just mark the Delegate box on the registration form.

 

What will happen during elections at Grand Council?

Election Procedures for Grand Officer Candidates is a document available to all Brothers. Please review it to help you prepare for what will occur at Grand Council.

 

Application for Office

Interested in running for Grand Officer or serving as a Regional Officer or Project Director? Submit your application here.

 

Executive Council Candidates

Visit this page to learn about the candidates running for Grand Office.

 

Can I get a name badge for our Chapter's mascot?

Chapter mascots love attending our national meetings! Register your mascot and they will receive their own name badge and lanyard. The cost is $25 and all proceeds go to our Ritual and Regalia Fund. You can add this option when registering for Grand Council.

 

What does my Chapter need to bring?

  • Chapter Report: Each Chapter attending Grand Council is required to submit a written report to be included in the Regional Caucus Minutes. This report should be a summary of the Chapter's events during the 2022-2023 academic year. Unlike in years past, Chapters will not be expected to give a verbal report at Grand Council 2023. This Chapter report will be collected via GreekTrack around April 2023.
  • Chapter Constitution and Bylaws: Digital or physical copy.
  • Ritual Aprons: One for each Brother attending.
  • Brother Pin: Everyone should bring their pin.
  • Mascot: If applicable.

 

I need to cancel my registration. Will I receive a refund?

Refunds are based on your cancellation date:

  • Through March 31: Full refund minus $25 administrative fee
  • April 1 – May 31: 50% refund minus $25 administrative fee
  • June 1 – July 15: 25% refund minus $25 administrative fee
  • After July 15: No refund