Grand Council FAQs

How do I sign in to www.phideltachi.org?

Every member of Phi Delta Chi has an account set up. Click sign in at the top of the page. If you don’t know your password, click on forgot password?

 

Do you offer a payment plan for registration fees?

Yes! At checkout, select Issue Invoice. Then send an email to office@phideltachi.org requesting a payment plan. Your invoice must be paid in full before registration closes.

 

Can our chapter get one invoice for multiple registrations?

Yes. Officers may register members from their roster on a single invoice. Contact office@phideltachi.org with any invoicing questions.

 

Another person will be paying for my registration fee. How do we handle this?

Submit your own registration. An invoice will be generated after clicking checkout. Forward this invoice to the person completing payment.

 

How can I get time off school or work to attend this meeting?

We understand that this can be a challenge, so the Executive Council prepared form letters in which you can customize to fit your situation and target audience. View the meeting justification support letters.

 

What is included in the Alumni Weekend registration fee?

Alumni Weekend registration covers everything on Friday and Saturday. This includes meals, business sessions, the alumni reception, the awards banquet, and all Friday/Saturday Continuing Education sessions.

 

Do alumni have to pay dues before registering?

Alumni Brothers are required to be current in their National Alumni Dues in order to attend Grand Council. Sign in with the directions above. Look for the Membership Status box on your home page. Options to pay your National Alumni Dues or Lifetime Alumni Dues can be found there. Contact Us with any questions.

 

I’m graduating in May. Should I register as a student?

If you graduate before Grand Council, you should register as alumni. You’ll want to take advantage of the different registration options available only to alumni. 

 

Do Collegiate Delegates receive free registration?

No. We are not offering free delegate registration this year.

 

How can we raise money for travel expenses?

Don't wait until the last minute to start your fundraising. Read through our Grand Council Fundraising Ideas.

 

What are the Chapter Interviews during Regional Caucuses?

The Regional Chapter Interviews give Brothers the opportunity to meet, face to face, with their respective regional teams. This is meant to serve as an opportunity for the regional teams to provide advice on any issues the chapter may be having and discuss recent achievements of the chapter. Collegiate chapters should prepare for the interview by reviewing their monthly ChEQ submissions, reviewing any Thurston item submissions, and completing a self-assessment. Alumni chapters should prepare for the interview by reviewing their Alumni Foundation Program report. Both collegiate and alumni chapters should come with questions for their regional officers on how to advance their chapter.

 

What are Reference Committees?

Grand Council is Phi Delta Chi’s National Business Meeting. Each chapter has a voice in the direction of the Fraternity. At Grand Council, topics affecting the Fraternity’s Operations are divided into Committees for discussion and are voted on during the business sessions. The Committees are:

  • Organizational Affairs - Refers to business which affects the government, constitution, and bylaws of the Fraternity
  • Collegiate Affairs - Refers to business which affects the establishment and operation of collegiate chapters of the Fraternity
  • Alumni Affairs - Refers to business which affects our alumni and the establishment and operation alumni chapters of the Fraternity
  • Nominations Committee - Reviews applications for Grand Office, interviews applicants, makes recommendations for election. Chaired by Grand Past President and membership will be secret. (This committee will meet over Zoom before Grand Council as well as in person during Grand Council.)

There are no policies that have been brought forth for voting by the Organizational Affairs, Collegiate Affairs, and Alumni Affairs Committees. If there is a topic that you would like to discuss, please sign up for one of these committees on your registration form.

 

Am I required to serve on a Reference Committee?

No.

 

What are the Officer Training Courses (OTCs)?

Collegiates will spend 4 hours throughout the week working in small groups. We encourage chapters to split registration amongst the tracks in order to take back the most amount of information and knowledge gained to their chapters. Please select your top two choices when registering.

  • Brotherhood
    • Spend some time with your fellow Brothers focusing on the importance of the Chapter Standard of Brotherhood, reviewing the significance of completing Chapter Excellence and Quality (ChEQ) reports, discussing the benefits of Chapter participation in the Achievement Award Program (AAP), and highlighting the benefits of why you joined Phi Delta Chi and our lifelong commitment to Brotherhood.
    • Suggested attendance: WCC and/or WVC, WP, and all Brothers looking for a deeper understanding of chapter Brotherhood, ChEQ, and AAP.
  • Collegiate Chapter Operations
    • The purpose of this workshop is to introduce participants to the basics of Collegiate Chapter Operations. Explore our Fraternal Governance, Worthy Officer roles and responsibilities, as well as how to create successful committees within your Chapter.
    • Suggested attendance: WCC and/or WVC and all Brothers looking for a deeper understanding of chapter operations.
  • Financial
    • This course is designed to help empower leaders with some basic tools that they can use to manage chapter finances and operations efficiently and effectively. Focus on setting expectations related to budgeting, fundraising and philanthropy idea sharing, discuss developing chapter policies and controls to ensure proper management of chapter funds, GreekTrack procedures as they apply to payment of National Operating Dues and updating chapter rosters, and Q/A peer sharing of Best Practices.
    • Suggested attendance: WKF, WCC, WVC and all Brothers with an interest in chapter finances and how they can improve operations.
  • Membership
    • The purpose of this track is to walk participants through the collegiate Brother lifecycle from recruitment to graduation. This track will explore our Ritual, recruitment strategies, important milestones, and strategies to engage Brothers throughout their collegiate years.
    • Suggested attendance: WMA, WIG or any Brother interested in Ritual, recruitment, or the Brotherhood lifecycle.

 

What is different this year?

  • The Nominations Committee will meet via Zoom to begin their work BEFORE we gather in St. Charles.
  • Registration will begin at 4:00 on Wednesday.
  • We will begin conducting business at the Opening Business Session on Thursday morning.
  • The Alumni Reception and PLEI Auction will take place at Chicken N Pickle.
  • The National Office created a new email address for Grand Council correspondence. Please send all Grand Council related messages to grandcouncil@phideltachi.org.

 

What is the role of the Delegate and Alternate Delegate?

Each chapter is given up to 2 votes to cast in proceedings and elections at Grand Council - one for collegiate representation and one for alumni representation. Alternate Delegates step in at any time the Delegate is unable to perform their duties. Delegates are expected to attend:

  • Delegate Orientation on Thursday. Provides training on proper procedures of the Business Sessions, Robert’s Rules of Order basics, how to vote, and what to expect during the sessions. All Brothers who register as the Delegate are expected to attend.
  • Opening Business Session on Thursday.
  • Open Candidate Review on Thursday.
  • Regional Caucuses on Thursday and Friday.
  • Interim Business Session on Friday.
  • Memorial Service and Final Business Session on Saturday.

 

What will happen during elections at Grand Council?

Election Procedures for Grand Officer Candidates is a document available to all Brothers. Please review it to help you prepare for what will occur at Grand Council.

 

Application for Office

Interested in running for Grand Officer or serving as a Regional Officer or Project Director? Submit Application for Office - Grand Officer or Application for Office - Regional Officer or Project Director. Grand Officer applications must be submitted by 6/15/2025 and Regional Correspondent applications must be submitted by the end of the Opening Business Session on 7/31/2025.

 

Grand Officer Candidates
Visit this page to learn about the candidates running for Grand Office.

 

2025 Officer Training Retreat

2025-2027 Grand and Regional Officers should plan on attending the Officer Training Retreat in Metro Detroit. Grand Officers arrive on 9/11/2025, Regional Officers arrive on 9/12/2025, and everyone departs on 9/14/2025.

 

Can I get a name badge for our chapter's mascot?

Chapter mascots love attending our national meetings! Register your mascot and they will receive their own name badge and lanyard. The cost is $25 and all proceeds go to our Ritual and Regalia Fund. You can add this option when registering for Grand Council.

 

What does my chapter need to bring?

  • Chapter Report: Collegiate chapters are required to submit a written report to be included in the regional caucus minutes. It should be professionally written and answer questions from the Collegiate Chapter Self Evaluation Questions document. Please email the report by 7/25/2025 to your current Regional Director for Collegiate Affairs (RDCA) and gvpca@phideltachi.org. If you have questions about what to include in your report, please email your RDCA for clarification.
  • Chapter Constitution and Bylaws: Digital or physical copy.
  • Ritual Aprons: One for each Brother attending.
  • Brother Pin: Everyone should bring their pin.
  • Mascot: If applicable.

 

What is the recommended attire?

For all times and events not listed below, please feel free to dress casually as you would on any vacation—the important thing is to enjoy yourself and to portray a positive image of Phi Delta Chi, your chapter, and yourself. The temperature in the convention center will fluctuate throughout the day, so bring layers!

  • Opening Business Session - business casual
  • Interim Business Session - business casual
  • Memorial Service and Final Business Session - business casual
  • Chapter Swap Meet - Phi Delta Chi attire/casual
  • Officer Training Courses - Phi Delta Chi attire/casual
  • Group Photo - business casual
  • Alumni CE - Phi Delta Chi attire/casual
  • Dinner and Banquet - semiformal

 

How do I cancel my registration?

Please contact grandcouncil@phideltachi.org if you need to cancel or make any changes to your registration. Full refunds will be given for cancellations made before July 16. Refunds will not be given after 7/16/2025. Tickets can also be transferred to someone else.

 

Contact grandcouncil@phideltachi.org with any other questions.