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2019 Grand Council FAQ
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Grand Council Frequently Asked Questions - Please read before registering!

 

How do I sign in to www.phideltachi.org?

Every Brother has an account on our website.  Click the "Forgot your password?" link if you don't know your username or password.  Enter the email address that is on file with the National Office. (Hint: This is the email that receives our monthly e-Communicator.)  If we don't have your current email address on file you should use the large "Don't know your login?" button in the top right corner of the page.


Do alumni have to pay dues before registering?

Alumni Brothers are required to be current in their National Alumni Dues in order to register for Grand Council.  When registering for Grand Council, you will be redirected to the dues screen if you have not paid 2018-2019 alumni dues.  


I’m graduating in May.  Should I register as a student?

If you graduate before Grand Council, you should register as alumni.  You’ll want to take advantage of the different registration options available only to alumni.  Please contact office@phideltachi.org to change your status from collegiate to alumni.  


My payment will not go through.  What should I do?

By far the most common reason a credit card payment fails is because the billing address is wrong.  Double check your billing address and try submitting payment again. If this doesn’t work, you can select the pay by check option.  This will complete your registration and payment can be worked out at a later time. Either mail in a check, contact your bank to see why the charge would not go through, or call the National Office (800-732-1883) to pay by credit card over the phone.


What airport do I want to fly into?

The closest airports to the Hyatt Regency Orange County are:

  • Orange County / John Wayne Airport (SNA) - 13.5 miles / 22 min
  • Long Beach Airport (LGB) - 18 miles / 23 min.
  • Los Angeles Int’l Airport (LAX): – 37.5 miles / 50 min

When should I arrive and depart?

To get the maximum benefit from attending Grand Council, we recommend arriving Tuesday afternoon and departing on Sunday.  If you are running for a National Office, please plan on departing Sunday afternoon. The 2019-2021 Executive Council has a required meeting on Sunday morning until noon.

 

How do I get from the airport to the hotel?

Super Shuttle

  • $13 per person/one way Orange County / John Wayne Airport (SNA)
  • 36 for the first person + $9 for add’l person/one way Long Beach Airport (LGB)
  • $19 per person/one way Los Angeles Int’l Airport (LAX)

Uber / Lyft

  • Approx. $25-$30 Orange County / John Wayne Airport (SNA)
  • Approx $25-$30 Long Beach Airport (LGB)
  • Approx. $50 Los Angeles Int’l Airport (LAX)
Does the hotel have parking?

Hyatt Regency Orange County offers self and valet parking for your convenience. Self parking is $28/night and valet parking is $36/night. Oversized vehicles are $65/night.

 

Is there much to do near the hotel?

Yes!  There are a number of activities and restaurants offered right at the hotel for adults and families alike. There are a number of other things to do within a 10 mile radius including DisneyLand (3 miles), Downtown Disney (2 miles), and Knott’s Berry Farm (9 miles).


Does the hotel have a shuttle to Disneyland?

A shuttle service is available from the hotel to Disneyland Theme Park.  The shuttle drops off and picks up in front of the Main Disney gate. Shuttle vouchers can be purchased at the front desk of the hotel during check-in at the following prices:


1-day pass: $6.00 per person, per day

Children ages 4-10: $3.00 per day

Children ages 3 and under: Free


How can I find a roommate?

The National Office does not have a rooming list.  Try using our Facebook page to find roommates.

 

What meals will be provided?

  • Breakfast is provided Wednesday - Saturday.

  • Lunch is provided on Wednesday - Saturday.

  • Pizza and salad will be provided during the Regional Celebrations on Thursday evening.  Dinner will also be served during the Awards Banquet on Saturday. You’ll be on your own for dinner the rest of the week.  Free time during dinner can be utilized in several ways. A few examples are dinner with your buddy chapter, meeting with a regional officer, discussing policies as a Chapter or exploring tastes of the local area.

 

Our school is paying for registration.  How should we register?

Every person attending should register themselves using their own www.phideltachi.org account.  When you get to the payment screen, select Bill to Master (bill will be applied to your Chapter's account).  This will allow you to complete the registration without immediate payment. Once your registration is complete an invoice will be saved in your Chapter's account.  Forward this invoice to your school for payment. Contact office@phideltachi.org with any questions.

 

What events are planned?

Tuesday Night - Opening Reception

Wednesday Night - Chapter Swap Meet

Thursday Night - Regional Celebrations

Friday Night - Alumni Reception with Silent Auction

Saturday Night - Awards Banquet


What kind of clothes should I bring?

For all times and events not listed below, please feel free to dress casually as you would on any vacation.  The important thing is to enjoy yourself and portray a positive image on Phi Delta Chi, your Chapter, your school, and yourself.  Keep in mind temperatures in the meeting space will fluctuate, so layers are recommended.

  • Business Sessions – Business Attire

  • Chapter Swap Meet – Phi Delta Chi Attire / Casual

  • Banquet & Awards Presentation – Formal (Coat & Tie or equivalent)


What happens at the Business Sessions?

  • During the Opening Business Session, first roll call is taken and the Grand President will report the state of the Fraternity for the last two years.  The Executive Director will report on our financial status.

  • At the Interim Business Meeting, roll call is taken and policies composed by the Reference Committees are presented to Brothers for the first time.

  • A short Memorial Service is held on Saturday morning before the Final Business Session begins.  Policies are reviewed and voted on by Delegates, national officers are elected, and Grand Council is officially adjourned during the Final Business Session.  It is conducted in a full Formal Meeting with Regalia. Please bring enough White Member Aprons to clothe each Brother from your Chapter attending this meeting.

 

What is the role of the Delegate and Alternate Delegate?

Each Chapter is given up to 2 votes to cast in proceedings and elections at Grand Council - one for Collegiate Representation and one for Alumni Representation.  Alternate Delegates step in at any time the Delegate is unable to perform their duties. Delegates are expected to attend:

  • Opening Business Session: Delegates may sit with their Chapter, but are expected to respond to the roll call.

  • Open Candidate Review - Here each candidate for Grand Officer positions state their plans for the position they are seeking as well as undergo Q&A from the audience.

  • Reference Committee meetings on Wednesday and Friday.

  • Delegates and Brothers should discuss what is being discussed during the Reference Committees with their Regional Caucus and their Chapter to keep all Brothers updated on the advancements and discussions occurring regarding voting topics.

  • Delegate Orientation Breakfast on Thursday

  • Delegate Track meetings on Thursday-Friday. The Delegate Track will also serve as one of the Reference Committees being called the Governance Committee and will review the Constitution and Bylaws Reconfigured proposals.

  • Interim Business Session: Collegiate and Alumni Delegates sit together in Greek alphabetical order.  Roll is taken of the Chapters present. The Delegate is the voice of the Chapter and is representative of the Chapter.  Regional or Location-Based Alumni Chapter Delegates serve as representative and voice for their Chapter.

  • Final Business Session: Collegiate and Alumni Delegates sit together in Greek alphabetical order.  Roll is taken of the Chapters present. The Delegate is the voice of the Chapter and is representative of the Chapter. Regional or Location-Based Alumni Chapter Delegates serve as representative and voice for their Chapter.


This year we will be using electronic voting devices.  For this to work we MUST have your Delegate's names (collegiate and alumni) before the meeting starts.  Please plan ahead and have one person designate themselves as your voting Delegate.  Just mark the Delegate box on the registration form.

**Alumni can view this report to connect with others registered from their Chapter.**

 

I’m the Alternate Delegate.  Do I need to attend the Governance Committee meetings, Delegate Orientation Breakfast, and Delegate Track sessions?

No.  It is a good idea for alternates to attend the business sessions, but you are not expected to attend the Delegate-only sessions.  You may sign up for another committee and a different track.


Do collegiate Delegates receive free registration?

Yes!!  We are pleased to offer one FREE registration to each collegiate Chapter.  Please use promo code 2019GCDEL when registering.

 

What will happen during elections at Grand Council?

The Election Procedures Policy for Grand Officers is a document available to all Brothers.  Please review the document here to help you prepare for what will occur at Grand Council.


What are Leadership and Officer Training Course Tracks?

We’ll spend 4.5 hours throughout the week working in small groups.  We encourage Chapters to split registration amongst the tracks in order to take back the most amount of information and knowledge gained to their Chapters. Please select your top three choices when registering:

 

Delegate Track

This track is for Brothers who have registered as a collegiate or alumni Chapter Delegate. In this track, Delegates will learn the foundations of our Fraternity parliamentary procedure, as they will represent and be the voice of their Chapter for this meeting of the Grand Council.  Understanding the day to day business operations at Grand Council as well as business session etiquette and terminology will allow smoother business meetings and Grand Council experience.

 

Grand President Traci Thompson, with the assistance of committee chairs, will review the Governance topics to be discussed and voted on to prepare for official business sessions of the Grand Council.


Leader Within: Part 1

Individuals who have never attended PDC’s Leader-Development Seminar (or who would like a refresher) should attend the Leader Within: Part 1.  In this track, participants will receive an introduction to PLEI’s Leader Development Framework, a “whole person approach” to leadership, and the power of identifying and aligning one’s personal strengths and values with organizational goals and activities.


Leader Behind

Those who have completed LDS can register for “Lead from Behind: A Coaching Approach to Leadership”.  In this track, individuals will learn to transcend the culture of “do and tell” by employing powerful questioning and deep learning to help others identify and align their own strengths, values, interests and needs.


Officer Training Course: Executive Track

The Executive Track OTC is designed to provide participants a framework to successfully lead a Chapter in an executive membership position.  The Executive Track is intended to encourage or strengthen proper procedure at your local Chapter.

 

Overall, executive members are the leaders of our individual Chapters. The Brothers selected to lead and grow the Chapter. The E-Board sets the pace for the year. The Executive Track OTC will review Chapter events that will occur throughout the scholastic year.  From the Chapter Retreat and setting goals for the year, to finishing the year with celebrations and transitions of officers.

 

Officer Training Course: Membership Track

The Membership Track OTC seeks to provide attendees information and guidance on how a Chapter can set itself up for success. Collegiate members play just as an important role in the success of their Chapters as the Worthy Officer leaders they have elected. The Membership Track will review important strategies to not only contribute to your Chapter’s success, but to model the way for others to do so as well. From member recruitment to committee involvement and important aspects of alumni involvement and our sacred ritual, you will be able to develop new ideas and strategies to bring back to your Chapter.

 

Officer Training Course: Education Manual Track

The Education Manual Track OTC will review and educate Brothers on the revised Education Manual that will be utilized by Chapters to recruit Candidates for Phi Delta Chi. Though each Chapter is unique and may have their own traditions, our goal is to ensure that each individual across the nation who seeks admission into Phi Delta Chi receives the same foundational education of our great organization. Brothers attending this track will gain knowledge on the Education Manual and learn how to apply it to their Chapter when recruitment begins.

 

Full track descriptions can be viewed here.


Is there special programming for alumni?

For the Alumni Brothers in attendance there will be several educational opportunities while attending Grand Council.

  • Leader Within: Part 1 (full description can be viewed here)

Individuals who have never attended PDC’s Leader-Development Seminar (or who would like a refresher) should attend the Leader Within: Part 1.  In this track, participants will receive an introduction to PLEI’s Leader Development Framework, a “whole person approach” to leadership, and the power of identifying and aligning one’s personal strengths and values with organizational goals and activities.

Those who have completed LDS can register for “Lead from Behind: A Coaching Approach to Leadership”.  In this track, individuals will learn to transcend the culture of “do and tell” by employing powerful questioning and deep learning to help others identify and align their own strengths, values, interests and needs.

  • Alumni CE

There will be 2 hours of professional CE offered to all registered alumni on Saturday with no additional charge.  These will be pharmaceutically relevant CE sessions provided by a couple of our talented alumni Brothers.

  • Alumni Chapter Roundtable

This is a great opportunity for all current and potential alumni Chapters to discuss success and struggles within your alumni organization.  Discuss the latest requirements and details of the Alumni Foundations Program, as well as ideas on how to boost alumni involvement. This will take place during Saturday’s lunch.  Registration is not required.

  • Alumni Chapter Interviews

During Grand Council, a chapter interview will be conducted with each alumni chapter in attendance. This is an opportunity for representatives from each chapter to meet with Regional Officers in attendance. All Chapter Brothers present at the meeting are encouraged to attend the interview. Chapters will have the opportunity to discuss chapter strengths and weaknesses. It also provides an opportunity for chapters to let the Regional and Grand Officers know what additional services or support they need from the officers of Phi Delta Chi and/or National Office. The office of Alumni Affairs directed by the GVPAA will make prompt follow-up.

 

What are Reference Committees?

Grand Council is Phi Delta Chi’s National Business Meeting.  Each Chapter has a voice in the direction of the Fraternity. At Grand Council, topics affecting the Fraternity’s Operations are divided into Committees for discussion and are voted on during the business sessions.  The Committees are:


  • Organizational Affairs - Refers to business which affects the government, constitution, and bylaws of the Fraternity

  • Collegiate Affairs - Refers to business which affects the establishment and operation of Collegiate Chapters of the Fraternity

  • Alumni Affairs - Refers to business which affects our Alumni and the establishment and operation Alumni Chapters of the Fraternity

  • Governance Committee - This year the Delegates will meet to discuss our Constitution and Bylaws Reconfigured proposals.

  • Nominations Committee - Reviews applications for Grand Office, interviews applicants, makes recommendations for election.  Chaired by Grand Past President and membership will be secret.


Want to see the topics that each committee will be discussing?  View this page.


What happens at Regional Caucuses?

Regional Caucuses are held several times during Grand Council. Regional Caucuses are casual and run by the Regional Officers. Regional Correspondents are elected during Regional Caucuses, announcements and decisions regarding Regional Meetings are discussed, and regional awards may be given out.  Regions also may use this time to discuss policies to be voted on during the formal business meetings. Regional Officers will also provide a copy of the last Regional Meeting minutes. Regional Caucuses also provide an opportunity for candidates running for national office to visit each region, allowing Brothers to ask more questions of the candidates. This Grand Council there will also be a Regional Nominations Committee to slate the RC candidates.


What are the Regional Chapter Interviews?

The Regional Chapter Interviews gives Brothers the opportunity to meet, face to face, with their respective regional teams. This is meant to serve as an opportunity for the regional teams to provide advice on any issues the Chapter may be having, and discuss recent achievements of the Chapter. Chapters could prepare for these interviews by coming prepared with questions for the regional team and reviewing their self-assessment completed for the AAP.


What is the Chapter Swap Meet?

The Chapter Swap Meet has replaced the Chapter Showcase.  No more judging! Each Chapter will have a table to exhibit items, artifacts, or whatever the Chapter would like to display.  This is a time for Chapters to share ideas and items. Chapters may sell t-shirts, mugs, key chains, etc. (if local laws permit).  

 

What does my Chapter need to bring?

  • Chapter Report: Each Chapter attending Grand Council is required to bring a type written summary to present to the Regional Caucus. The 5-minute presentation should report the Chapter’s membership, professional events, social & Brotherhood events, alumni news, and anything else worthwhile from the last year.  The Chapter should also bring an electronic copy to be included in the official caucus minutes. Please submit this report electronically to your Regional Correspondent before coming to Grand Council.

  • Items for Chapter Swap Meet: Bring items to display, hand out, swap, sell, etc.  This will be a great time to provide information about upcoming events and things going on at your Chapter.

  • White Member Aprons: The final Formal Business Session is conducted in a full Formal Meeting with Regalia. Please bring enough White Member Aprons to clothe each Brother (alumni and collegiate) from your Chapter attending this meeting.

 

Will there be any other programming?

We are pleased to offer several programs throughout the week. Some require registration, so please plan ahead. Attendance is highly encouraged and does not cost anything additional.


  • Delegate Orientation Breakfast

Designed for all primary Delegates to the business sessions. This course gives training on proper procedures of the Business Sessions, Robert’s Rules of Order basics, and what to expect during the sessions. This track will be held during morning breakfast on Thursday and should not interfere with any other activities. All Brothers who register as the Delegate will be automatically registered for this event and are expected to attend.

  • Professional Interviewing Skills

This session builds upon the interviewing skills podcast series sponsored by Phi Delta Chi and hosted by the Pharmacy Leaders Podcast over the last year. This moderated, live session will include hiring managers from several different pharmacy professional fields, including retail/community setting, residency/fellowship, hospital/health-system, and academia. Participants from Grand Council attendees, both students and alumni, will be chosen to engage with the members of the panel to simulate interview questions and receive feedback on their answers.The session will be held in front of a live audience and there will be a question/answer session at the end. This session takes place Thursday afternoon. Registration is not required, but highly recommended.

  • Non-Business Sessions

We get it. The business sessions aren’t the highlight of everyone’s week. That’s why we’re adding a few options for the non-Delegates. We’re planning some fun activities for Friday and Saturday mornings. We’ll let you know when the details are worked out and if registration is necessary.

  • Professional Development Roundtables

Brother Josh Caballero (Omega Alumnus) will be presenting during lunch on Friday and breakfast on Saturday to educate interested Brothers on key skills for resumes, interviewing, and being ready to advance yourself above other applicants by dressing for success. There are limited seats so please reserve your spot for one of the two sessions when you register. This program is free of charge to collegiate Brothers thanks to the generous donations of many alumni Brothers.

  • Financial Empowerment

This program will be led by a Financial Advisor on Saturday afternoon. It is open to collegiates and alumni. Space is limited, so registration is required.

  • St. Jude Philanthropy Presentation

Designed for all Brothers who are in charge of a St. Jude fundraising event with their Chapter, or those who wish to gain more information. A St. Jude representative will be present to answer questions, highlight new fundraising programs, and to showcase electronic resources to make your Chapter more efficient and proficient in fundraising. This program will take place on Friday afternoon and Saturday morning. Registration is not required.

  • Alumni Chapter Roundtable Lunch

This is a great opportunity for all current and potential alumni Chapters to discuss success and struggles within your alumni organization. Discuss the latest requirements and details of the Alumni Foundations Program, as well as ideas on how to boost alumni involvement. This will take place during Saturday’s lunch. Registration is not required.

  • Advisor Networking

All Chapter advisors are invited to attend a networking session on Saturday afternoon. This will be a great opportunity to discuss challenges and success with other advisors and Grand Officers. Registration is not required.

 

Is there an Advisor Track Workshop this year?

Advisors are invited to attend regular programming throughout the week and a special advisor networking session on Saturday afternoon. Contact GVPSA Ralph Reyes for more details if you would like to attend the Leadership programming.

 

What is included in the Alumni Weekend registration fee?

The Alumni Weekend registration includes the Alumni Reception on Friday night, breakfast and lunch on Saturday, and the banquet on Saturday night.  You’re also welcome to attend the memorial service, business session, and 2 hours of professional CE on Saturday. If you are a member of an alumni Chapter, you are also invited to attend the Alumni Chapter Roundtable discussion as well as the Alumni Chapter Interviews on Saturday. If you are an Advisor, you are invited to attend the Advisor Networking Session on Saturday.


What is the Alumni Reception?

This is a special event for all of our alumni Brothers in attendance.  Join us Friday night at the hotel’s north tower pool. Hors d’oeuvres will be served and we’ll have a cash bar. For the first time we will be hosting a PLEI Silent Auction to raise money for our Foundation. If you would like to donate items, please contact Ron Corey at rcorey@plei.org.


Can I make changes to an existing registration?

Yes!  Please let us know if your Delegate status, dietary restrictions, or contact information changes.  Just sign back into your account, click on Manage Profile, Event Registrations, and then the Edit Entry icon on the left side of the screen. Your registration page should open up and you are now ready to make changes. Make sure the proper sessions are selected before saving your registration.  Please make all changes by July 25th.


Can I get a name badge for our Chapter's mascot?

Chapter mascots love attending our national meetings!  For some reason they tend to get lost, though, or are they stolen?!?!  Register your mascot and they will receive their own name badge and lanyard.  The cost is $25 and all proceeds go to PLEI. You can add this on when registering yourself or purchase it in our store.

 

How do I cancel my registration?

Contact office@phideltachi.org if you are unable to attend.  Refunds (minus a $25 administrative fee) will be given through 7/23/19.

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