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Grand Council Frequently Asked Questions
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Grand Council FAQ - Please read before registering!

 

How do I sign in to www.phideltachi.org?

Every Brother has an account on our website.  Click the "Forgot your password?" link if you don't know your username or password.  Enter the email address that is on file with the National Office.  (Hint: This is the email that receives our monthly e-Communicator.)  If we don't have your current email address on file you should use the large "Don't know your login?" button in the top right corner of the page.

 

What airport do I want to fly into?

The closest airport to the Hilton Crystal City is Washington Reagan National Airport (DCA).

 

When should I arrive and depart?

To get the maximum benefit from attending Grand Council, we recommend arriving Tuesday afternoon and departing on Sunday.  If you are running for a National Office, please plan on departing Sunday afternoon.  The 2017-2019 Executive Council has a required meeting on Sunday morning until noon.

 

How do I get from the airport to the hotel?

  • The hotel offers complimentary shuttle service from Reagan National Airport.  Please give the hotel a call from baggage claim to arrange pickup.  Their number is (703) 418-6800.
  • The hotel is also within walking distance of the Crystal City Metro station.  The walk is a few blocks, so you probably won’t want to go this route with all of your luggage.

Does the hotel have parking?

Yes, our group receives a discounted rate of $13 per day (with in and out privileges).  This rate is automatically programmed into your guest room keys.  Day guests can also receive the discount by stopping by the front desk.  Just mention your are with the Phi Delta Chi group and pre-pay for the duration of the conference.  Then you will not need to stop at the front desk every day.

 

Is there much to do near the hotel?

Yes!  There are many restaurants and shops within walking distance.  Hop on the Metrorail to visit the nation's capital.  A 7-Day Short Trip Pass (unlimited rides during non-peak times) is only $36.

 

How can I find a roommate?

The National Office does not have a rooming list.  Try using our Facebook page to find roommates.

 

What meals will be provided?

  • Breakfast is provided Wednesday - Saturday.
  • Lunch is provided on Wednesday - Saturday.
  • Dinner will not be provided, except during the Awards Banquet on Saturday evening.  Free time during dinner can be utilized in several ways.  A few examples are dinner with your buddy chapter, meeting with a regional officer, discussing policies as a chapter or exploring tastes of the local area.

 

Why do I need to select my meals when registering?

Our group is too large to fit in one room.  Breakfast will be served from 7:30-9:00 each morning.  Please select if you would like to eat from 7:30-8:15 or 8:15-9:00.  Lunch will be served in three different rooms.  We ask that you select a room to prevent confusion at the conference.  Your meal ticket will indicate which room (or breakfast time) you signed up for.

 

Our school is paying for registration.  How should we register?

Every person attending should register themselves using their own www.phideltachi.org account.  When you get to the payment screen, select Bill to Master (bill will be applied to your chapter's account) or Check/Money Order.  This will allow you to complete the registration without immediate payment.  Once your registration is complete an invoice will be saved in your (or your chapter's) account.  Forward this invoice to your school for payment.  Contact office@phideltachi.org with any questions.

 

What events are planned?

Tuesday Night – Opening Reception
Wednesday Night - Chapter Showcase
Thursday Afternoon/Evening – Capitol Hill Visits, Group Photo at APhA Building
Friday Night - Alumni Reception at the APhA Building
Saturday Night - Awards Banquet

What kind of clothes should I bring?

For all times and events not listed below, please feel free to dress casually as you would on any vacation.  The important thing is to enjoy yourself and to portray a positive image on Phi Delta Chi, your Chapter, your school, and yourself.

  •  Business Sessions – Business Attire
  •  Chapter Showcase – Phi Delta Chi Attire / Casual
  •  Officer Training Courses – Business Casual
  •  Capitol Hill Visits – Shirt and tie AND white coat
  •  Banquet & Awards Presentation – Formal (Coat & Tie or equivalent)

What happens at the Business Sessions?

  • During the Opening Business Session, first roll call is taken and the Grand Officers present formal reports of their respective offices for the last two years.  The Executive Director will report on the state of the fraternity.
  • At the Interim Business Meeting, roll call is taken and policies composed by the Policy Development Committees are presented to brothers for the first time.
  • Policies are reviewed and voted on by delegates, national officers are elected, and Grand Council is officially adjourned at the Final Business Session.  The Final Business Session is conducted in a full Formal Meeting with Regalia.  Please bring enough White Member Aprons to clothe each Brother from your Chapter attending this meeting.

 

What is the role of the delegate and alternate delegate?

  • At Opening Business Session, delegates may sit with their chapter, but are expected to respond to the roll call.
  • At the Interim and Final Business Sessions, delegates for the collegiate and alumni chapters sit together in Greek alphabetical order.  Roll is again taken of the chapters present. The delegate is the voice of the chapter and is representative of the chapter.
  • Alternate delegates step in at any time the delegate is unable to perform their duties.

This year we will be using electronic voting devices.  For this to work we MUST have your delegate's names (collegiate and alumni) four weeks in advance of the meeting.  Please plan ahead and have one person designate themselves as your voting delegate.  Just mark the delegate box on the registration form.

 

**Alumni can view this report to connect with others registered from their chapter.**

 

Do collegiate delegates receive free registration?

Yes!!  We are pleased to offer one FREE registration to each chapter.  Please use promo code 2017GCDEL when registering.

 

What will happen during elections at Grand Council?

The Executive Council Election Process is a document available to all Brothers.  Please review the document here to help you prepare for what will occur at Grand Council.

 

What happens at Regional Caucuses?

Regional caucuses are held several times during Grand Council. Regional caucuses are casual and run by the regional officers. Regional correspondents are elected during regional caucuses, announcements and decisions regarding Regional Meetings are discussed, and regional awards may be given out.  Regions also may use this time to discuss policies to be voted on during the formal business meetings. Regional officers will also provide a copy of the last Regional Meeting minutes. Regional Caucuses also provide an opportunity for candidates running for national office to visit each region, allowing brothers to ask more questions of the candidates.

 

What goes on during the chapter showcase?

One evening is used as a time to showcase your chapter’s accomplishments.  Each chapter is permitted a table to display their chapter scrapbook and to sell chapter t-shirts, mugs, key chains, etc. (only if local laws permit).  Judges evaluating chapter displays will be circulating through the showcase with all other brothers.

 

What does my chapter need to bring?

  • Chapter Report: Each Chapter attending Grand Council is required to bring a type written summary to present to the Regional Caucus.  The 5-minute presentation should report the Chapter’s membership, professional events, social & Brotherhood events, alumni news, and anything else worthwhile from the last year.  The Chapter should also bring an electronic copy to be included in the official caucus minutes.  Please submit this report electronically to your regional correspondent before coming to Grand Council.
  • Scrapbook & Display for Chapter Showcase: Each Chapter attending Grand Council is asked to bring their scrapbooks and a display to be set up during the Chapter Showcase.  This is the time when all Chapters can see first-hand what other Chapters do on their campuses.  It is recommended that each Chapter use this as an opportunity to highlight a particular event or project conducted in the previous 2 years that would be considered the ‘Best’ that your Chapter has to share.  This Reception is also a great time for Chapters to market their T-shirts and other wares to all Brothers of the Fraternity.  The Chapter with the best showcase is presented an award at the closing banquet.  We would like the Chapters to target their displays on a particular event or project that they did, similar to a poster presentation on that event.
  • White Member Aprons: The final Formal Business Session is conducted in a full Formal Meeting with Regalia.  Please bring enough White Member Aprons to clothe each Brother from your Chapter attending this meeting.

What are Officer Training Courses (OTCs)?

At each Grand Council, facilitators guide the attendees through a series of Educational Programs designed to enhance your abilities and experiences at your Chapter.  Your preference will depend on your position at your Chapter.  OTCs have been revised and made more interactive for the 71st Grand Council to cover all of the previous topics but will have a membership or executive focus.  Please split up the Brothers in your Chapter so your Chapter can attend as many tracks as possible.  A single Brother will remain in the same Track throughout GC.  Your choices are:

 

Executive Track

Designed for current officers or for Brothers wishing to run for office.  This course will highlight Executive, Membership, Financial, and Alumni aspects of running a Chapter from the perspective of an officer.  It will focus on areas such as delegating, forming committees, developing a budget, Robert’s Rules of Order, techniques to increase collegiate and alumni involvement, as well as many more topics.  Those Brothers that wish to enhance their knowledge about how Chapters are properly run will benefit from attending this OTC.

 

Membership Track

Designed for the members (non-officers) of a Chapter.  This course will highlight Ritual, Recruitment of new members, and Alumni & Collegiate retainment.  It will focus on the different ways to recruit and retain members based on their stage in life and stage of life within PDC (pledge vs collegiate vs alumnus).  A review of Ritual Initiation is conducted in this course, giving attendees further understanding and recognition of the importance of Ritual in Fraternity life.  Because of this aspect, Initiated Brothers only may participate in this course.  This course will highlight how the non-officer member of a Chapter can be a valuable asset to the operations of a Chapter.

 

PDC Education Manual Track

Designed for Pledge Trainers of a Chapter.  The Education Manual has been completely revised.  This Track has been added this year to provide training to those who will be training our new members.  If your Chapter's pledge trainer will not be in attendance another member of the Chapter is highly encouraged to attend this track so at least one Brother from each Chapter is aware of the newly revamped and revised education manual.  The attendees will go through each new session of the education manual and review techniques to adequately relay the information to potential members.  Every Chapter should have at least 1 Brother attend this track.

 

What are Policy Development Committees (PDCs)?

Grand Council is Phi Delta Chi’s National Business Meeting.  Each Chapter has a voice in the direction of the Fraternity.  At Grand Council, topics affecting the Fraternity’s Operations are divided into Committees for discussion and are voted on during the business sessions.  The Policy Development Committees are:

  • Organizational Affairs - Refers to business which affects the government, constitution, and bylaws of the Fraternity
  • Collegiate Affairs - Refers to business which affects the establishment and operation of Collegiate Chapters of the Fraternity
  • Alumni Affairs - Refers to business which affects our Alumni and the establishment and operation Alumni Chapters of the Fraternity
  • Professional Affairs - Refers to business which affects the professional position of Phi Delta Chi within the community and among our relationships with other pharmacy organizations

 

Will there be special programming during meals?

At the 71st Grand Council there will be 4 additional programs available for specific Brothers.  These will be held during Breakfast or Lunch times throughout the week.  You must be registered for these tracks (due to the size of the rooms).  Attendance is highly encouraged and does not cost anything additional.

  • Delegate Orientation Breakfast

Designed for all primary and alternate Delegates to the business sessions.  This course gives training on proper procedures of the Business Sessions, Robert’s Rules of Order basics, and what to expect during the sessions.   This track will be held during morning breakfast on Thursday and should not interfere with any other activities.  All Delegates are highly encouraged to attend (seasoned and new).  A brief review of proposed amendments will also take place as well as information on how to discuss topics with your Chapter.  All Brothers who register as the Delegate or Alternate Delegate will be automatically registered for this event.

  •  St. Jude Philanthropy Breakfast

Designed for all Brothers who are in charge of a St. Jude fundraising event with their Chapter, or those who wish to gain more information.  A St. Jude representative will be present to answer questions, highlight new fundraising programs, and to showcase electronic resources to make your Chapter more efficient and proficient in fundraising.  This program will occur on Saturday during breakfast.

  • Professional Development Roundtables

For the second Grand Council in a row, Brother Josh Caballero (Omega Alumnus), will be presenting during lunch on Friday and Saturday to educate interested Brothers on key skills for resumes, interviewing, and being ready to advance yourself above other applicants by dressing for success.  A review of CVs will also take place ahead of time by submitting your CV to nerdaa@phideltachi.org.  There are limited seats so please reserve your spot at attending one of the two sessions when you register.  This program is free of charge to Collegiate Brothers thanks to the generous donations of many Alumni Brothers.

  •  Alumni Chapter Roundtable

This is a great opportunity for all current and potential Alumni Chapters to discuss success and struggles within your alumni organization.  Discuss the latest requirements and details of the Alumni Foundations Program, as well as ideas on how to boost alumni involvement.

 

Can I get a name badge for our chapter's mascot?

Every year more and more mascots attend Grand Council!  This year we are offering mascot registration.  Register your animal and they will receive a lanyard and name badge.  The cost is $25 and all proceeds will go to St. Jude Children's Research Hospital.  You can add this on when registering yourself or purchase it in our store.

 

Is there special programming for alumni?

For the Alumni Brothers in attendance there will be several educational options and opportunities to earn Continuing Education credits while attending Grand Council.

 

  • Alumni CE

There will be 2 hours of professional CE offered to all registered Alumni on Saturday with no additional charge.  These will be pharmaceutically relevant CE sessions provided by a couple of our talented Alumni Brothers.

  • Alumni Leadership Track

For all of our interested Alumni Brothers who will be present at Grand Council the whole week, for an additional charge there will be 4 hours of leader-development CE programming provided by PLEI.  This is the second Grand Council we have partnered with PLEI to provide LDS type programming for our Alumni.  We are excited about the continuation of this program.  Don’t forget to register for this additional event as seating is limited!

 

What is the Alumni Reception?

For all of our Alumni Brothers in attendance, our Alumni Reception this year will take place at the APhA Headquarters on Friday evening.  The newly inducted President of APhA and our very own Alpha Nu Alumnus, Nancy Alvarez will be in attendance.  Please register by July 15 due to security reasons at the APhA headquarters (the building is shared with the Federal State Department).  Plan now to attend this great event!

 

What is included in the Alumni Weekend registration fee?

The Alumni Weekend registration includes the Alumni Reception on Friday night, breakfast and lunch on Saturday, and the banquet on Saturday night.  You’re also welcome to attend the memorial service, business session, and 2 hours of professional CE on Saturday.

 

Do alumni have to pay dues before registering?

Alumni Brothers are required to be current in their National Alumni Dues in order to register for Grand Council.  When registering for Grand Council, you will be redirected to the dues screen if you have not paid 2016-2017 alumni dues. 


What is the Advisor Track Workshop?

The Advisor Track Workshop is the 2nd annual leader-development course offered to our great Chapter Advisors.  PLEI has developed a 5 hour course for CE credit on Friday and Saturday.  If you are interested in attending, please contact Brandon Hill at gvpsa@phideltachi.org to ensure there are still spaces available.  We are limited to twenty attendees.  Please remember to use your provided code when registering.

  

Can Advisors register for the whole week?

Yes!  Brandon Hill sent a special promo code to the advisors attending the Advisor Workshop.  This code can be applied to Advisor Workshop registration or Alumni Full Registration.  You will be asked to pay the difference when applying the code to full registration.

 

Can I make changes to an existing registration?

Edits can no longer be made to your registration.  Please contact Becky (office@phideltachi.org) if you need to make a change.

 

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