|Grand Council Frequently Asked Questions|
Grand Council FAQ - Please read before registering!
What airport do I want to fly into?The closest airport to the Hilton Crystal City is Washington Reagan National Airport (DCA).
When should I arrive and depart?To get the maximum benefit from attending Grand Council, we recommend arriving Tuesday afternoon and departing on Sunday. If you are running for a National Office, please plan on departing Sunday afternoon. The 2017-2019 Executive Council has a required meeting on Sunday morning until noon.
How do I get from the airport to the hotel?
Does the hotel have parking?
Yes, our group receives a 50% discount on hotel parking.
Is there much to do near the hotel?
How can I find a roommate?The National Office does not have a rooming list. Try using our Facebook page to find roommates.
What meals will be provided?
Why do I need to select my meals when registering?
Our group is too large to fit in one room. Breakfast will be served from 7:30-9:00 each morning. Please select if you would like to eat from 7:30-8:15 or 8:15-9:00. Lunch will be served in three different rooms. We ask that you select a room to prevent confusion at the conference. Your meal ticket will indicate which room (or breakfast time) you signed up for.
Our school is paying for registration. How should we register?
Every person attending should register themselves using their own www.phideltachi.org account. When you get to the payment screen, select Bill to Master (bill will be applied to your chapter's account) or Check/Money Order. This will allow you to complete the registration without immediate payment. Once your registration is complete an invoice will be saved in your (or your chapter's) account. Forward this invoice to your school for payment. Contact firstname.lastname@example.org with any questions.
What events are planned?Tuesday Night – Opening Reception
Wednesday Night - Chapter Showcase
Thursday Afternoon/Evening – Capitol Hill Visits, Group Photo at APhA Building
Friday Night - Alumni Reception at the APhA Building
Saturday Night - Awards Banquet
What kind of clothes should I bring?
For all times and events not listed below, please feel free to dress casually as you would on any vacation. The important thing is to enjoy yourself and to portray a positive image on Phi Delta Chi, your Chapter, your school, and yourself.
What happens at the Business Sessions?
What is the role of the delegate and alternate delegate?
This year we will be using electronic voting devices. For this to work we MUST have your delegate's names (collegiate and alumni) four weeks in advance of the meeting. Please plan ahead and have one person designate themselves as your voting delegate. Just mark the delegate box on the registration form.
**Alumni can view this report to connect with others registered from their chapter.**
Do collegiate delegates receive free registration?
Yes!! We are pleased to offer one FREE registration to each chapter. Please use promo code 2017GCDEL when registering.
What happens at Regional Caucuses?Regional caucuses are held several times during Grand Council. Regional caucuses are casual and run by the regional officers. Regional correspondents are elected during regional caucuses, announcements and decisions regarding Regional Meetings are discussed, and regional awards may be given out. Regions also may use this time to discuss policies to be voted on during the formal business meetings. Regional officers will also provide a copy of the last Regional Meeting minutes. Regional Caucuses also provide an opportunity for candidates running for national office to visit each region, allowing brothers to ask more questions of the candidates.
What goes on during the chapter showcase?One evening is used as a time to showcase your chapter’s accomplishments. Each chapter is permitted a table to display their chapter scrapbook and to sell chapter t-shirts, mugs, key chains, etc. (only if local laws permit). Judges evaluating chapter displays will be circulating through the showcase with all other brothers.
What does my chapter need to bring?
What are Officer Training Courses (OTCs)?
At each Grand Council, facilitators guide the attendees through a series of Educational Programs designed to enhance your abilities and experiences at your Chapter. Your preference will depend on your position at your Chapter. OTCs have been revised and made more interactive for the 71st Grand Council to cover all of the previous topics but will have a membership or executive focus. Please split up the Brothers in your Chapter so your Chapter can attend as many tracks as possible. A single Brother will remain in the same Track throughout GC. Your choices are:
Designed for current officers or for Brothers wishing to run for office. This course will highlight Executive, Membership, Financial, and Alumni aspects of running a Chapter from the perspective of an officer. It will focus on areas such as delegating, forming committees, developing a budget, Robert’s Rules of Order, techniques to increase collegiate and alumni involvement, as well as many more topics. Those Brothers that wish to enhance their knowledge about how Chapters are properly run will benefit from attending this OTC.
Designed for the members (non-officers) of a Chapter. This course will highlight Ritual, Recruitment of new members, and Alumni & Collegiate retainment. It will focus on the different ways to recruit and retain members based on their stage in life and stage of life within PDC (pledge vs collegiate vs alumnus). A review of Ritual Initiation is conducted in this course, giving attendees further understanding and recognition of the importance of Ritual in Fraternity life. Because of this aspect, Initiated Brothers only may participate in this course. This course will highlight how the non-officer member of a Chapter can be a valuable asset to the operations of a Chapter.
PDC Education Manual Track
Designed for Pledge Trainers of a Chapter. The Education Manual has been completely revised. This Track has been added this year to provide training to those who will be training our new members. If your Chapter's pledge trainer will not be in attendance another member of the Chapter is highly encouraged to attend this track so at least one Brother from each Chapter is aware of the newly revamped and revised education manual. The attendees will go through each new session of the education manual and review techniques to adequately relay the information to potential members. Every Chapter should have at least 1 Brother attend this track.
What are Policy Development Committees (PDCs)?
Grand Council is Phi Delta Chi’s National Business Meeting. Each Chapter has a voice in the direction of the Fraternity. At Grand Council, topics affecting the Fraternity’s Operations are divided into Committees for discussion and are voted on during the business sessions. The Policy Development Committees are:
Will there be special programming during meals?
At the 71st Grand Council there will be 3 additional programs available for specific Brothers. These will be held during Breakfast or Lunch times throughout the week. You must be registered for these tracks (due to the size of the rooms). Attendance is highly encouraged and does not cost anything additional.
Designed for all primary and alternate Delegates to the business sessions. This course gives training on proper procedures of the Business Sessions, Robert’s Rules of Order basics, and what to expect during the sessions. This track will be held during morning breakfast on Thursday and should not interfere with any other activities. All Delegates are highly encouraged to attend (seasoned and new). A brief review of proposed amendments will also take place as well as information on how to discuss topics with your Chapter. All Brothers who register as the Delegate or Alternate Delegate will be automatically registered for this event.
Designed for all Brothers who are in charge of a St. Jude fundraising event with their Chapter, or those who wish to gain more information. A St. Jude representative will be present to answer questions, highlight new fundraising programs, and to showcase electronic resources to make your Chapter more efficient and proficient in fundraising. This program will occur on Saturday during breakfast.
For the second Grand Council in a row, Brother Josh Caballero (Omega Alumnus), will be presenting during lunch on Friday and Saturday to educate interested Brothers on key skills for resumes, interviewing, and being ready to advance yourself above other applicants by dressing for success. A review of CVs will also take place ahead of time by submitting your CV to email@example.com. There are limited seats so please reserve your spot at attending one of the two sessions when you register. This program is free of charge to Collegiate Brothers thanks to the generous donations of many Alumni Brothers.
Can I get a name badge for our chapter's mascot?
Every year more and more mascots attend Grand Council! This year we are offering mascot registration. Register your animal and they will receive a lanyard and name badge. The cost is $25 and all proceeds will go to St. Jude Children's Research Hospital. You can add this on when registering yourself or purchase it in our store.
Is there special programming for alumni?For the Alumni Brothers in attendance there will be several educational options and opportunities to earn Continuing Education credits while attending Grand Council.
There will be 2 hours of professional CE offered to all registered Alumni on Saturday with no additional charge. These will be pharmaceutically relevant CE sessions provided by a couple of our talented Alumni Brothers.
For all of our interested Alumni Brothers who will be present at Grand Council the whole week, for an additional charge there will be 4 hours of leader-development CE programming provided by PLEI. This is the second Grand Council we have partnered with PLEI to provide LDS type programming for our Alumni. We are excited about the continuation of this program. Don’t forget to register for this additional event as seating is limited!
What is the Alumni Reception?For all of our Alumni Brothers in attendance, our Alumni Reception this year will take place at the APhA Headquarters on Friday evening. The newly inducted President of APhA and our very own Alpha Nu Alumnus, Nancy Alvarez will be in attendance. Please register by July 15 due to security reasons at the APhA headquarters (the building is shared with the Federal State Department). Plan now to attend this great event!
What is included in the Alumni Weekend registration fee?
The Alumni Weekend registration includes the Alumni Reception on Friday night, breakfast and lunch on Saturday, and the banquet on Saturday night. You’re also welcome to attend the memorial service, business session, and 2 hours of professional CE on Saturday.
Do alumni have to pay dues before registering?
Alumni Brothers are required to be current in their National Alumni Dues in order to register for Grand Council. When registering for Grand Council, you will be redirected to the dues screen if you have not paid 2016-2017 alumni dues.
What is the Advisor Track Workshop?
The Advisor Track Workshop is the 2nd annual leader-development course offered to our great Chapter Advisors. PLEI has developed a 5 hour course for CE credit on Friday and Saturday. If you are interested in attending, please contact Brandon Hill at firstname.lastname@example.org to ensure there are still spaces available. We are limited to twenty attendees. Please remember to use your provided code when registering.
Can Advisors register for the whole week?
Yes! Brandon Hill sent a special promo code to the advisors attending the Advisor Workshop. This code can be applied to Advisor Workshop registration or Alumni Full Registration. You will be asked to pay the difference when applying the code to full registration.
Can I make changes to an existing registration?
Yes! Just sign back in to your account, click on Manage Profile, Event Registrations, and then the Edit Entry icon on the left side of the screen. Your registration page should open up and you are now ready to make changes. Please remember to finalize chapter delegates by July 1st.