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Home > About Phi Delta Chi > The Organization > Constitution and Bylaws of Phi Delta Chi
CONSTITUTION AND BYLAWS OF PHI DELTA CHI
PREAMBLE
Recognizing the necessity of, and the mutual benefits to be derived from an organization
devoted to the sciences of Pharmacy and Chemistry, a careful investigation
into, and a free discussion of subjects relative to the same:
We, the undersigned, do agree to form an association and for its government to
adopt the following Constitution and Bylaws:
C.E. Bond A.G. Hopper F.H. Frazee G.P. Lemon
L.H. Gardner A.S. Rogers C.P. Godfrey A. Thurston
A.G. Hoffman C. Hueber A.T. Waggoner
ARTICLE I
NAME & OBJECTIVES
Section 1.
This association shall be known as the Phi Delta Chi Pharmacy Fraternity, hereafter
referred to as the Fraternity.
Section 2.
The objectives of this association shall be to advance the science of Pharmacy and
its allied interests, and to foster and promote a fraternal spirit among its
Brothers.
Section 3.
Being a coeducational Fraternity, Phi Delta Chi does not discriminate based on
gender. The word Brother refers to both male and female members of the Fraternity.
ARTICLE II
MEMBERSHIP & ELIGIBILITY
Section 1.
There shall be a classification of membership known as Collegiate Brother. Any person
of good moral character being a student in actual attendance at a recognized
college or university, where there is a Chapter of Phi Delta Chi, is eligible
for collegiate membership in the Fraternity, if Pharmacy is that person’s major
subject, or if registered in some other curriculum recognized by the college or
university as a pre-pharmacy curriculum.
Section 2.
Any person initiated, having changed course of study and being still in actual
attendance in the college or university where initiated into Phi Delta Chi, may
remain a Brother in that Collegiate Chapter.
Section 3.
Any eligible person may become a Collegiate Brother of the Fraternity by receiving
the favorable vote of 3/4 of the Collegiate Chapter before which his or her
name has been proposed, by signing the Constitution and Bylaws, thereby
agreeing to abide by them, by paying the initiation fee, and by receiving
proper initiation, according to the Fraternity Ritual.
Section 4.
There shall be a classification of membership known as Graduate Brother. Any person
of good moral character who is engaged in the profession of pharmacy or its
allied fields shall be eligible for graduate membership. Such Brothers shall
pay an Initiation Fee of an amount determined by the Grand Council, shall pay
for a membership certificate, may purchase an official badge, and shall undergo
a formal initiation. These Graduate Brothers shall be entitled to vote and
shall be extended all privileges of Brothers of Alumni Chapters with which they
are affiliated. They must be accepted by a simple majority vote of a Collegiate
Chapter with approval of an Alumni Chapter, where such corresponding Alumni
Chapter exists. Alternately, a person may be accepted by a simple majority vote
of an organized Alumni Chapter, along with approval of the Collegiate Chapter,
where such corresponding Collegiate Chapter exists.
Section 5.
No Collegiate or Graduate Brother of Phi Delta Chi Fraternity shall join any other
professional Fraternity of Pharmacy, except Honor Societies that are primarily
devoted to recognizing scholarship or leadership. Any Brother of Phi Delta Chi
who joins any other professional pharmaceutical Fraternity other than honorary
shall be expelled automatically and obliged to return the membership
certificate and all official fraternity jewelry.
Section 6.
There shall be a classification of membership known as Honorary Brother. Any person
of good moral character, who has distinguished himself or herself in the
profession of Pharmacy, may become an Honorary Brother of the Fraternity by
receiving at least a 3/4 vote of the Chapter before which his or her name has
been proposed and simple majority approval of the Executive Council through the
National Office, by signing the Constitution, and by agreeing to respect the
confidentiality of that part of the Fraternity Ritual known as Omicron.
Section 7.
Honorary Brothers shall be entitled to all privileges of Collegiate Brothers, except
taking part in such business that requires a vote of the Chapter, and shall be
exempt from any Initiation Fee paid to the Fraternity. The Chapter shall pay an
initiation fee of an amount set by the Grand Council for the Honorary Brother.
Section 8.
The Executive Council shall be able to grant honorary membership to not more than
one person per year. A person may become an Honorary Brother by receiving at
least 2/3 vote of the Executive Council and then signing the Constitution and
agreeing to respect the confidentiality of that part of the Fraternity Ritual
known as Omicron. This privilege does not extend to faculty at schools of
pharmacy at which a Collegiate Chapter of Phi Delta Chi exists. The honoree
shall become a Brother of a certain Chapter at the discretion of and with the
permission of that Collegiate Chapter.
Section 9.
Applications for a Charter of Phi Delta Chi may be submitted by associations composed of
students majoring in Pharmacy and/or a curriculum recognized as pre-pharmacy at
a recognized college or university.
ARTICLE III
GOVERNMENT
The
Grand Council
The
Executive Council
Section 1.
The governing power of the Fraternity shall be vested in a Grand Council and an
Executive Council.
Section 2.
The Grand Council shall consist of the Executive Council, plus one Delegate from
each Collegiate Chapter, one Alumni Delegate from each Chapter not having a
duly organized Alumni Chapter, and one Delegate from each duly organized Alumni
Chapter, each Brother having one vote. No Grand Officer may cast a vote as a
Chapter Delegate.
Section
3.
The Executive Council shall consist of the Grand Past President, the Grand
President as Chairman, the Grand Vice President for Collegiate Affairs, the
Grand Vice President for Alumni Affairs, the Grand Vice President for
Communications, and the Grand Vice President for Student Affairs. The
Fraternity's Executive Director shall be an ex officio Grand Officer and
non-voting member of the Executive Council.
Section 4.
The Grand Council in session shall be the supreme governing body of the Fraternity
and shall decide all matters which pertain to the Fraternity as a whole;
arrange plans for the welfare, improvement, and advancement of the association;
elect the Grand Officers, amend the Constitution and Bylaws, grant Charters to
associations of eligible persons in recognized colleges and universities; levy
assessments on the Chapters; interpret the Constitution, Bylaws and Fraternity
Ritual; review the acts of the Executive Council or any other governing body
that may hereafter be created, and have all general powers inherent in a
supreme body.
Section 5.
The Executive Council shall be the governing body of the Fraternity when the Grand
Council is not in session. The Executive Council shall implement the policies
and acts of the Grand Council. It shall have all the powers of the Grand
Council except the power to amend the Constitution, Bylaws, or the Fraternity
Ritual, the power to assess the Chapters, and the power to review its own
proceedings.
Section 6.
The Executive Director shall present a complete report of the proceedings of the
Executive Council to the Grand Council for ratification or rejection, said
report to cover the period following the previous Grand Council. Any acts so
rejected are null and void and not binding upon the Fraternity.
Section 7.
Meetings of the Grand Council and the Executive Council shall be open to any Brother of
the Fraternity in good standing. The Executive Director of the Pharmacy
Leadership & Education Institute shall be invited to attend meetings of the
Executive Council as a nonvoting representative.
Section 8.
The Grand Council shall elect from among the Alumni Brothers of the Fraternity a
Grand President, Grand Vice President for Collegiate Affairs, Grand Vice
President for Alumni Affairs, and Grand Vice President for Communications. The
Grand Council shall elect, from among the Collegiate Brothers of this
Fraternity, a Grand Vice President for Student Affairs who shall have at least
one academic year remaining in an educational curriculum. The Executive Council
shall appoint an Executive Director, who shall serve at its discretion.
Section 9.
The duty of the Grand President shall be to call meetings of the Grand Council and
the Executive Council to order at the appointed time; to preside at such
meetings; to preserve order and decorum; to assess fines; to enforce the
Constitution and Bylaws; to act in all ways as the Chief Executive of the
Fraternity; to represent the Fraternity on the Board of Directors of the
Pharmacy Leadership & Education Institute; and to deliver to that person’s
successor all documents and property belonging to the office. The Grand
President may appoint Project Directors to 1year terms to achieve the
Fraternity’s goals.
Section 10.
The duty of the Grand Vice President for Collegiate Affairs (GVPCA) shall be to
supervise the activities of the Regional Directors for Collegiate Affairs
(RDCAs) under the direction of the Grand and Executive Councils; and to deliver
to that person’s successor all documents belong to the office. The GVPCA shall
be responsible for the promotion of Collegiate Chapter Standards, as approved
by the Grand Council and published in the Fraternal Education Manual, and the
Chapter Excellence and Quality (ChEQ) Program, as defined by the Executive
Council in its policies and procedures. The GVPCA shall be responsible for
organizing and coordinating the judging of materials from the Achievement Award
Program, with support of the Executive Director and following procedures
defined by the Executive Council.
Section 11.
The duty of the Grand Vice President for Alumni Affairs (GVPAA) shall be to
supervise the activities of the Regional Directors for Alumni Affairs (RDAAs)
under the direction of the Grand and Executive Councils. Further, the Grand
Vice President for Alumni Affairs shall promote participation of Alumni
Brothers, support activities of Alumni Chapters, encourage and assist in the
establishment of new Alumni Chapters, assist Alumni Brothers in assisting Collegiate
Brothers, and to deliver to that person’s successor all documents belonging to
the office. The GVPAA and RDAAs shall establish mechanisms to maintain and
provide updated lists of alumni addresses and establish mechanisms to maintain
communications with Alumni Brothers.
Section 12.
The duty of the Grand Vice President for Student Affairs (GVPSA) shall be to
supervise the activities of the Regional Correspondents; chair meetings of the
Regional Correspondents; and conduct when feasible annual meetings of the
Regional Correspondents with assistance from the Executive Director. It shall
be that person’s duty to implement and promote participation in the Dale W.
Doerr Achievement Award Program and to promote attendance by Collegiate
Brothers at Fraternity meetings. The GVPSA shall deliver to that person’s
successor all documents belonging to the office.
Section 13.
The duty of the Grand Vice President for Communications (GVPC) shall be to edit and
manage the publication of a journal devoted to the Fraternity known as The
Communicator of Phi Delta Chi. This journal shall be published at least
three times annually, and an amount determined by the Executive Council shall
be collected from each Collegiate Chapter to finance the publication of this
journal.
Section 14.
The office of the Grand Past President, as specified in this Constitution, shall be
occupied by the retiring Grand President until that person’s successor shall
qualify. The Grand Past President shall provide counsel and assistance to the
Grand President and other Fraternity officers and represent the Fraternity on
the Board of Directors of the Pharmacy Leadership & Education Institute.
Section 15.
The duty of the Executive Director shall be to keep a complete record of all
proceedings of the Grand Council, of the Executive Council, and of the office;
to keep a complete record of the rental of official jewelry, pins and other
items purchased for or sold by the Executive Council to the individual Chapters
or Brothers. It shall be that person’s duty to direct the inspection of
Chapters, and serve as an intermediary between the individual Chapters and the
other officers of the Executive Council. The Executive Director serves as the
Fraternity's chief operating officer. The Fraternity’s Executive Director
serves as a nonvoting ex officio member of the Board of Directors of the
Pharmacy Leadership & Education Institute.
Section 16.
The Executive Director shall collect funds of any nature due the Grand Council;
disburse them only upon the order of the Grand President, the Grand Council, or
the Executive Council; make a complete accounting of such receipts and
disbursements to the Grand Council at each meeting; and deliver to that
person’s successor all property belonging to the office.
Section 17.
Each Grand Officer shall present to each Grand Council a report, with
recommendations, covering the proceedings and acts of the office.
Section 18.
The official acts of the Grand Council and the Executive Council are binding upon
every Collegiate and Alumni Chapter, and failure to observe and conform to them
shall constitute a cause for action toward forfeiture of Charter.
Section 19.
The Executive Council shall have the power to sanction or revoke the Charter of a
Phi Delta Chi Collegiate or Alumni Chapter for gross violation of published
Chapter Standards, college policies, or law. The Grand Council shall have the
power to overturn such Executive Council sanctions by a 3/4 vote, after a
hearing at the next meeting of the Grand Council, using trial regulations
analogous to those set forth in Chapter IV, Number 16, of the Bylaws of Phi
Delta Chi, with the Grand Officers presiding.
Section 20.
In the event the Grand President cannot fulfill the term of office, the Grand
President shall automatically be succeeded by the Grand Past President. In the
event of subsequent vacancies within the term of office of Grand President,
this position shall automatically be filled by the Grand Vice President for
Collegiate Affairs and then the Grand Vice President for Alumni Affairs elected
at the previous Grand Council. In the event of any other vacancy, the Executive
Council shall within 30 days appoint an eligible Brother to fill the vacancy
until the next Grand Council, when new officers shall be elected. In the event
the Grand Past President cannot fulfill the term of that office, the Grand
President may appoint one of the past Grand Presidents to the post of Grand
Past President, solely to advise the Grand President.
ARTICLE IV
COLLEGIATE CHAPTER GOVERNMENT
Section 1.
The collegiate chapter officers of the Fraternity shall consist of the Worthy Chief
Counselor (WCC) as President, Worthy Vice Counselor (WVC) as Vice President,
Worthy Correspondent (WC) as Corresponding Secretary, Worthy Keeper of Records
& Seals (WKRS) as Recording Secretary, Worthy Keeper of Finance (WKF) as
Treasurer, Worthy Prelate (WP) as Chaplain, Worthy Master-at-Arms (WMA), Worthy
Inner Guard (WIG), Worthy Alumni Liaison (WAL), and such other officers as may
be required or desirable.
Section 2.
Chapter elections shall be held annually at a time determined by the Chapter. The
Chapter must be aware of the Achievement Award Program schedule when setting
the time for elections.
Section 3.
It shall be the duty of the Worthy Chief Counselor to call meetings to order at
the appointed time; to preside over meetings; to decide points of order; to
preserve decorum; to enforce the Constitution, Bylaws, and House Rules (where
applicable); to levy all fines; to act in all ways as the chief executive of
the Chapter; and to turn over to that person’s successor all documents and
property belonging to the office.
Section 4.
It shall be the duty of the Worthy Vice Counselor to assist the Worthy Chief
Counselor; perform all the duties and exercise all the authority of the Worthy
Chief Counselor in his or her absence; and to deliver to that person’s
successor all documents and property belonging to the office.
Section 5.
It shall be the duty of the Worthy Correspondent to receive all incoming
correspondence; to prepare and mail all outgoing correspondence; to coordinate
and submit to the proper persons all materials for the Achievement Award
Program; and to deliver to that person’s successor all documents belonging to
the office.
Section 6.
It shall be the duty of the Worthy Keeper of Records & Seals to keep a
complete record of all the proceedings; to preserve manuscripts and records of
the Chapter; to maintain a collection of chapter publications; to call the roll
at each meeting; to perform all other duties pertaining to the office; and to
deliver to that person’s successor all documents and property belonging to the
office. The WKRS shall arrange for the upkeep of the Chapter's library of
publications and archives of documents.
Section 7.
It shall be the duty of the Worthy Keeper of Finance to collect and keep all
money, chattels, and securities of the Chapter; to render a written account of
the same at each meeting; to pay all bills and obligations subject to the order
of the Chapter; and to deliver to that person’s successor all documents and
property belonging to the office.
Section 8.
It shall be the duty of the Worthy Prelate to conduct and supervise inspirational
and memorial exercises.
Section 9.
It shall be the duty of the Worthy Master-at-Arms to attend the door of the
Council Chamber; to receive the password; to prepare the Council Chamber; to
have charge of the regalia and of all candidates for initiation; and to deliver
to that person’s successor all documents and property belonging to the office.
Section 10.
It shall be the duty of the Worthy Inner Guard to attend the door during
initiation, to assist the Worthy Master-at-Arms, and to perform all the duties
of the Worthy Master-at-Arms during his or her absence.
Section 11.
It shall be the duty of the Worthy Alumni Liaison to coordinate communication
between each Collegiate Chapter and its corresponding Alumni Brothers and
Alumni Chapter where applicable; to assist with the publications of the
Chapters; to promote national alumni membership; and to deliver to that
person’s successor all documents pertaining to the office.
Section 12.
A Chapter may require of its officers any additional duties necessary and not
specifically mentioned in the Constitution and Bylaws.
Section
13.
Any chapter officer may be removed from office by the following procedure:
(a) A petition requesting impeachment signed by a majority of the
Collegiate Brothers shall be presented to the Worthy Chief Counselor.
(b) This petition and the evidence for removal shall be presented
to the Chapter within two weeks.
(c) A meeting shall follow within two weeks from the time the
petition is submitted to the Collegiate Chapter, at which time the officer
shall have the opportunity to present evidence in defense. At that time the
officer may be removed from office by 3/4 vote of the Collegiate Brothers.
(d) If the officer in question is the Worthy Chief Counselor, the
Worthy Vice Counselor shall preside at these meetings.
Section 14.
In the event of a vacancy in the office of Worthy Chief Counselor, the Worthy Vice
Counselor shall succeed to that office. In the event of a vacancy in any other
position, the Chapter shall hold a special election to fill that vacancy.
ARTICLE V
COLLEGIATE CHAPTER OPERATIONS
Section 1.
The standing committees shall be:
(a) an Executive Committee, to consist of the Worthy Chief
Counselor, Worthy Vice Counselor, Worthy Correspondent, Worthy Keeper of
Records & Seals, and Worthy Keeper of Finance;
(b) a Financial Review Committee, to consist of the Worthy Chief
Counselor and Worthy Vice Counselor and other Brothers as deemed appropriate;
(c) a Membership Committee, to consist of three or more Brothers
to be appointed by the Worthy Chief Counselor at the first regular meeting of
the term of office;
(d) a Social Committee, to consist of three or more Brothers to
be appointed by the Worthy Chief Counselor at the first regular meeting of the
term of office;
(e) an Achievement Award Committee, to consist of three or more
Brothers to be appointed by the Worthy Chief Counselor with the advice and
consent of the Worthy Correspondent at the first regular meeting of the term of
office.
Section
2.
(a) It shall be the duty of the Executive Committee to interpret
and implement the policies of the Collegiate Chapter; and to settle all
misunderstandings and irregularities not covered by specific articles in the
Constitution, Bylaws, or House Rules.
(b) It shall be the duty of the Financial Review Committee to
review all the books and financial accounts of the Chapter at least every two
months and report the same to the Chapter at the next regular meeting.
(c) It shall be the duty of the Membership Committee to
investigate the eligibility and character of any person whose name may be
proposed for membership.
(d) It shall be the duty of the Social Committee to provide for
the entertainment of guests and to coordinate all matters of a social nature
pertaining to the Chapter.
(e) It shall be the duty of the Achievement Award Committee to
coordinate all matters associated with the Chapter's participation in the
Achievement Award Program.
Section
3.
Regular
meetings of the Chapter shall be held at least once in each 2week period during
regular school sessions.
Section
4.
Each
Chapter shall elect to the regular meetings of the Grand Council one Collegiate
Delegate; the expenses of the Delegate, other than those paid by the Grand
Council as provided for in the Phi Delta Chi Bylaws, are to be paid by the
Delegate or the Chapter, or both. The Collegiate Chapter or its Alumni Chapter
may also elect an Alumni Delegate, the expenses of this Delegate to be borne by
the Delegate or the Alumni Chapter or both.
Section
5.
Any
Chapter failing to be represented by a collegiate Delegate in at least one
Grand Council, one Regional Conference, and one Leader Development Seminar
within a 4year fraternity cycle may be declared inactive and its charter
forfeited and vacated.
Section
6.
Each
Chapter shall present to the Grand Council at each meeting a report containing
such information as the Grand Council may require.
Section
7.
Each
Chapter shall adopt and enforce a set of local Chapter Bylaws, and if in rooms
or a house, a set of House Rules. Their regulations shall be in accordance with
the Phi Delta Chi Constitution and Bylaws.
Section
8.
Each
Chapter shall have the power to regulate the amounts of, and all matters
pertaining to, dues and assessments not specified in the Phi Delta Chi
Constitution and Bylaws.
Section
9.
Each
Chapter shall select from the faculty of the host school of pharmacy either one
or two Chapter Advisors. Initiating additional eligible faculty, who share the
Chapter's goals, as Graduate Brothers is desirable.
ARTICLE
VI
ALUMNI
Section
1.
When
the number of Alumni Brothers of any Collegiate Chapter shall have reached ten
or more, they may form an Alumni Chapter, an association whose Constitution and
Bylaws must not be in conflict with those of the Fraternity. A similar
association may be formed by ten or more Alumni of different Collegiate
Chapters residing in one locality. Under no other circumstances may the name of
Phi Delta Chi be used by any other group. The purposes of Alumni Chapters shall
include supporting the Fraternity and its activities and assisting Collegiate
Brothers and Collegiate Chapters.
Section
2.
Alumni
Chapters formed according to Article VI, Section 1, shall be under the general
supervision of the Grand Council and the Executive Council and shall submit to
the Executive Council once each year a report covering information required by
the Executive Council or by the Grand Council.
Section
3.
All
Alumni Chapters shall elect annually a committee of three to review the
financial and other records of the Worthy Keeper of Finance and the Worthy
Keeper of Records & Seals of the Collegiate Chapter once a year. In
Chapters where there is not an organized alumni body, it shall be the duty of
the Worthy Chief Counselor to appoint a committee of three Alumni Brothers to
achieve this goal. This does not affect the duties of the Collegiate Chapter
Financial Review Committee specified in Article V, Section 2. No provision of
this Section will apply if in conflict with written policy of a host college or
university.
ARTICLE
VII
AMENDMENTS
Section
1.
This
Constitution may be repealed or amended by the 3/4 vote of the Grand Council,
provided specific topics for amendment have been widely announced at least 10
months before Grand Council. The Executive Director shall notify all Collegiate
Chapters and all Alumni Chapters of record of specific topics of proposed
amendments in writing at least 90 days before the next regular meeting of the
Grand Council. Or the Grand Council may have this power if the proposed
amendment appears in the minutes of the previous Grand Council.
Section
2.
In
periods of emergency, votes on changes to the National Constitution and Bylaws
may be done by mail to the Grand Officers, Collegiate Chapters, and Alumni
Chapters, at the discretion of the Executive Council.
BYLAWS
CHAPTER
I
THE GRAND COUNCIL & THE NATIONAL OFFICE
Number
1.
The
term of each Grand Officer shall be from the time of installation at a Grand
Council through the succeeding Grand Council until that person’s successor has
been installed.
Number
2.
The
Executive Council shall be placed under a bond to the Fraternity of not less
than $50,000.
Number
3.
Two
percent of the total national revenue of the Fraternity shall be set aside in
each year to provide a permanent emergency fund to be invested in United States Government Bonds or
approved Banks. This fund shall not be used except in cases of unusual
emergency and then only on unanimous approval of the Executive Council.
Number
4.
The
Grand Council shall meet at least once in four years and may meet more
frequently if deemed advisable by the Executive Council. The Executive Council
shall determine the time and place for meetings of the Grand Council.
Number
5.
Traveling
expenses of the Grand Officers and Executive Director and expenses while in
attendance at the Grand Council may be paid out of the National Treasury.
Number
6.
The
traveling expenses of the Collegiate Delegate to the Grand Council shall be
paid from the National Treasury when finances permit, the manner and amount to
be determined by the Executive Council.
Number
7.
(a) Each Collegiate or Alumni Chapter or candidate shall submit
to the Nominating Committee, the name, background, and qualifications of each
Brother they consider qualified to be a member of the Executive Council. This
requirement must be fulfilled before the candidate can be considered by the
Nominating Committee.
(b) The Nominating Committee shall consist of at least one
Brother from each Region of the Fraternity, under the guidance of the Grand
Past President.
(c) No more than two Brothers representing any Chapter may be
eligible to hold Grand Office at the same time. This restriction does not apply
to the Grand Vice President for Student Affairs.
Number
8.
The
Grand President shall, for the duration of the Grand Council, appoint a Grand
Master-At-Arms, a Grand Chaplain, and such other Grand Council Officers as are
needed for the good of the Fraternity.
Number
9.
The
financial status and accounts of the Fraternity shall be reviewed before each
Grand Council by an independent Certified Public Accountant appointed by the
Grand President. The Executive Director shall include the results of this
review and its recommendations in an address to each Grand Council.
Number
10.
Voting
on questions by Grand Council must be done by ballot upon demand of any
Delegate.
Number
11.
A
fine imposed upon unexcused absence or tardiness of Delegates at Grand Council
sessions shall be $5.00 for each occasion or an amount set by Grand Council.
Number
12.
The
Executive Director or a representative shall record the Minutes of the Grand Council
and distribute a copy of these Minutes to each of the Collegiate Chapters and
Grand Officers as soon as possible.
Number
13.
A
petition for a Charter as a Collegiate Chapter of Phi Delta Chi must be
submitted to the Executive Director or Grand President for a period of time
deemed necessary by the Executive Council before final action is taken, or
before it is presented to the Grand Council for such action. The Executive
Director must notify each Collegiate Chapter in writing immediately upon receipt
of such a petition, giving each Collegiate Chapter information concerning the
applicants, including the date on which final action may be taken by the Grand
Council or the Executive Council, copies of all correspondence up to date of
notification, and other information deemed appropriate by the Executive
Council). The expense shall be paid by the petitioning body. A favorable vote
of at least 3/4 of the Collegiate Chapters shall be necessary before the
Executive Council may take any action on final granting of a Charter. Failure
of a Chapter to respond within 30 days shall signify that it is in favor of the
Charter being granted. The Collegiate Chapter vote being favorable, a unanimous
vote of the Executive Council shall still be necessary prior to granting a
Charter.
Number
14.
Each
new Collegiate Chapter shall pay an Installation Fee, including a Charter Fee
of an amount determined by the Executive Council. The new Chapter shall pay for
membership certificates of the Charter Brothers, rental of badges, Ritual
books, regalia, and expenses of one Grand Officer, or an officer appointed for
the purpose by the Executive Council, to install the new Collegiate Chapter.
Number
15.
The
Executive Council may from time to time elect a Board of Counselors. This Board
will recognize Alumni Brothers who are Leaders in Pharmacy. The Board of
Counselors shall be an honorary, ambassadorial organization whose purpose is to
provide advice to the Executive Council.
Number
16.
The
Executive Council may establish a notforprofit educational foundation, to be
known as the Pharmacy Leadership & Education Institute, to further the
leadership and other benevolent missions of the Fraternity. The Fraternity’s
Executive Council shall ratify the nominated members of the Institute’s Board
of Directors. The Grand Past President or a representative of the Institute's
Board of Directors shall present to Grand Council a report of the activities of
the Institute since the previous Grand Council.
Number
17.
These
Bylaws may be repealed or amended by a 3/4 vote of a Grand Council. Such repeal
or amendment shall, however, have been proposed at least one business session
prior to the vote at the same Grand Council.
CHAPTER
II
REGIONAL OPERATIONS
Number
1.
The
Collegiate Chapters of Phi Delta Chi shall be divided into at least five
distinct regions by the Executive Council, in order to facilitate communication
and organization. Regional Directors for Collegiate Affairs and Alumni Affairs
may be appointed by the Executive Council to assist in the administration of
the region.
Number
2.
A
Regional Correspondent (RC) shall be elected at each Regional Conference or
Grand Council. All nominees for this office shall be in attendance at their
respective Regional Conference or Grand Council.
Number
3.
(a) The duties of the Regional Correspondent shall be to call
meetings of the Regional Conference to order at the appointed time; to preside
at such meetings; to preserve order and decorum; and to further act as the
executive officer of the region.
(b) Further, the RC shall keep a complete recording of all
proceedings of the region including a ledger of the attendant expenses during
the term; to present to the Regional Conference a report with recommendations,
covering the proceedings and acts of the term; and to deliver to that person’s
successor all documents and property belonging to the office.
(c) It is the duty of the Regional Correspondent to aid
Collegiate Chapters with professional projects, fund raising, membership
recruitment, participation in the Achievement Award Program, attendance at
Fraternity meetings, and to offer other assistance as needed.
(d) Candidates for the office of Regional Correspondent shall be
in good academic standing and shall be able to complete the term while still
enrolled at a school of pharmacy.
Number
4.
(a) Each Region shall convene each year that the Grand Council
does not convene. Rotation of meeting sites will be based on Greek alphabetical
sequence of chapter names. Exceptions may be approved by the Executive Council.
Regional caucuses shall be held at least twice during Grand Council.
(b) Quorum for business sessions shall consist of Delegates from
at least 50% of Collegiate Chapters in the region. Each Collegiate Chapter
represented shall have one vote. Each Alumni Chapter represented shall have one
vote, as will the Regional Correspondent and Regional Director(s) in
attendance. No Regional Officer may cast votes as a Chapter Delegate.
CHAPTER
III
OBLIGATIONS OF COLLEGIATE CHAPTERS TO NATIONAL OFFICE
Number
1.
If
necessary, an annual assessment shall be levied upon each Chapter by the
Executive Director to provide for the national functions of the Fraternity. The
amount assessed is to be proportional to the membership of each Collegiate
Chapter and the total maximum yearly amount shall be determined by each Grand
Council according to the economic needs of the Fraternity.
Number
2.
(a) At the opening of each academic year each Worthy Keeper of
Records & Seals shall forward to the Executive Director a certified list of
Brothers and pledges and shall notify the Executive Director of all further
pledges and initiates.
(b) Any Chapter that shall knowingly falsify the Chapter
membership report for the purpose of evading the payment of any fees or dues,
shall be deprived of a vote in Grand Council, and upon proof of repetition of
the offense the Charter of said Chapter shall be revoked.
(c) Each person initiated into the Fraternity shall pay one Initiation
Fee, the amount of which is determined by the Grand Council at its meetings.
The Worthy Keeper of Finance of the Collegiate Chapter shall be responsible for
the collection and payment of this fee to the Executive Director. The
Initiation Fee for newly initiated Brothers shall be forwarded to the National
Office, in full, within 72 hours following initiation of the new Brother.
(d) Membership certificates must be ordered within 72 hours after
the initiation of new Brothers.
Number
3.
The
Initiation Fee shall be determined by the Collegiate Chapter. This fee,
however, must be sufficient to cover the entire Initiation Fee of the new
Brother, the rental of an official pin or key, and the rental of a membership
certificate, all of which shall be forwarded to the Executive Director within
72 hours following the initiation of each new Brother. The Collegiate Chapter
may require an additional amount, if it so desires.
Number
4.
(a) The pin and membership certificate of each Brother of the
Fraternity shall be the property of the Collegiate Chapter to which the Brother
paid an Initiation Fee, said fee to cover its rental to the Brother as long as
the Brother is in good standing.
(b) A jeweled pin may be rented by payment to the Collegiate
Chapter of the difference in purchase price between the regular pin and the
jeweled pin desired.
Number
5.
The
official emblems of the Fraternity, the method of obtaining them and their uses
shall be:
1. The Official Pin shall be of high quality, the gold
composition of which shall be determined by the Executive Council, and fitted
with a durable safety clasp.
(1) A plain triangular pin in shape, with point at the bottom,
onehalf inch in size, having a wide beveled border and a raised black enamel
center. The letters Phi Delta Chi to be shown in gold, flush with the surface
of the black enameled center, the Delta slightly larger than the Phi and Chi.
(2) A crown set jeweled pin of the same size and description as
the plain pin, but with stones set in the border and held in place with
separate clamps.
(3) The pin shall be worn over the heart by all Brothers.
(4) The pin shall be purchased by a Chapter from the official
jeweler through the Executive Director. The Executive Director may appoint a
Pin Custodian who shall perform the duties of the Executive Director in
authorizing the official jeweler to fill orders for jewelry. The official
jeweler shall be determined by the Executive Council.
(5) The design of the pin shall not be used on any favor or
article of jewelry.
(6) No person who is not a Brother of the Fraternity, except a
Brother’s mother, father, sister, brother, daughter, son, spouse, or fiancée,
shall be allowed to wear the pin.
2. Pledge Button which shall be the shape of the official pin
but one-eighth inch in size, with wine enameled border finished gold plate.
3. A Coat-of-Arms as adopted by the Grand Council in 1911.
4. Five-inch Wall Plaque as selected by the 1931 Grand Council.
5. A Banner, as adopted by the 1950 Grand Council.
6. A Flag, as adopted by the 1973 Grand Council.
7. Official Emblems of the Fraternity shall be an Identification
Button composed of three Greek letters, Phi, Delta, and Chi, combined in horizontal
or diagonal position or a miniature coat-of-arms.
8. An Identification Card shall be issued to all Collegiate
Brothers. Such cards are to be printed by the National Office for presentation
to a new Brother along with a certificate when financial obligations of
initiation are paid. Such cards are to be of a size to fit a wallet.
Number
6.
(a) Each Brother of a Collegiate Chapter shall receive a copy of
each edition of The Communicator of Phi Delta Chi.
(b) Each Chapter failing to have their required submission in for
an issue of The Communicator of Phi Delta Chi shall be fined an amount
determined by the Executive Council.
Number
7.
November
Second of each year shall be known as Founders' Day and shall be observed with
an appropriate ceremony by each Collegiate and Alumni Chapter.
Number
8.
A
Chapter inspection may be held at any time the Executive Council may decide
that it is necessary. In an emergency or where a Grand Officer is called by
school authorities, the Chapter in question may be fined an amount equal to all
expenses incurred in connection with that inspection, an investigation, or
related proceedings.
CHAPTER
IV
COLLEGIATE CHAPTER GOVERNMENT
Number
1.
A
simple majority of the Collegiate Brothers of a Chapter shall constitute a
quorum.
Number
2.
In
all business meetings of the Collegiate Chapter, the following order shall be
observed:
1. Call to Order
2. Roll Call
3. Inspirational Exercises (optional)
4. Reading of Minutes
5. Reports of Officers
6. Reports of Committees
7. Election or Installation of Officers
8. Proposals for Membership
9. Initiation
10. Unfinished Business
11. New Business
12. Fines and Appeals
13. Remarks for the Good and Welfare of the Fraternity
14. Appointment of Committees
15. Second Roll Call
16. Adjournment
17. Inspirational Exercises (optional)
Number
3.
In
all parliamentary rulings not provided for in the Phi Delta Chi Constitution
and Bylaws, the Fraternity shall be governed by the most recent revision of
Robert's Rules of Order.
Number
4.
It
shall be the duty of each Brother to become familiar with the Phi Delta Chi
Constitution, Bylaws, Fraternity Ritual, House Rules, History, and all other
matters pertaining to the Fraternity. In addition to the above, each officer
shall commit to memory and be able to recite the officer’s part of the
Fraternity Ritual.
Number
5.
No
Brother shall be allowed a seat in the Council Chamber nor have a right to vote
on any matter pertaining to the Fraternity after initiation night until such
time as he or she has complied with Bylaw Chapter IV, Number 4, and can answer
any and all questions pertaining to matter contained therein.
Number
6.
Any
Collegiate Brother who shall miss any meeting of the Chapter without
satisfactory excuse, which shall be presented to the Worthy Chief Counselor in
writing within 24 hours prior to said meeting shall be fined a sum determined
by the Chapter.
Number
7.
Accounts
for Brothers and pledges shall be payable one billing term (monthly, quarterly,
or semesterly) in advance, and shall be due on the first of each billing term.
They shall become delinquent if not paid by the time specified by local Chapter
Bylaws and shall be subject to a fine of 10%. Any Brother (or pledge) remaining
in arrears at the end of a billing term shall, at the expiration of that time,
be automatically suspended from the Chapter, which shall notify the Executive
Director's office in writing. The Brother shall surrender his or her badge (or
pledge button) to the Worthy Chief Counselor, shall be permitted to continue
residence in the Chapter house, but not allowed to board there or attend or
take part in any of the Chapter meetings or activities. The suspension shall
continue until his or her account is paid in full (including rent and Chapter
dues) during the period of suspension. A delinquent Brother (or pledge) believing
that existing circumstances warrant being exempt from suspension, may, before
the 20th day of the billing period, appear before the appropriate committee and
state reasons for claiming exemption. If such authority advises that credit be
extended, the Brother (or pledge) shall furnish a bankable note for the full
amount of indebtedness and make arrangements to such authority for its
retirement.
Number
8.
Each
Collegiate Chapter shall have at least one formal meeting each month. Formal
meetings shall include the ceremonial opening and closing of the business
meeting using Fraternity Ritual and regalia.
Number
9.
The
Worthy Chief Counselor may call special meetings and must call one on the
written request of three Brothers.
Number
10.
The
Worthy Keeper of Finance should have an assistant.
Number
11.
Any
officer who is the subject of scholastic probation by the host school shall be
removed from office by the Executive Committee of the Chapter until such time
as probation has been removed.
Number
12.
A
Brother, upon changing schools and wishing to affiliate with a Collegiate
Chapter of the Fraternity in which he or she was not initiated, shall bring a
certificate signed by the Worthy Chief Counselor and Worthy Keeper of Records
& Seals of the Chapter of origin, showing good standing of that Chapter.
This certificate shall be presented to the Worthy Keeper of Records & Seals
of the Chapter with which he or she wishes to affiliate, which shall be obliged
to accept that person as a Brother.
Number
13.
Any
Brother may be expelled by 3/4 vote of the Collegiate Brothers of that Chapter,
provided said Brother shall have been found guilty of repeated disorderly
conduct, nonpayment of dues, fines, or assessments, or violation of the Phi
Delta Chi Constitution, Bylaws, or Fraternity Ritual. Such expulsion may take
place only after the Brother has been warned at the preceding regular meeting.
If a Brother is expelled, the Chapter expelling that Brother shall report in
writing said action to the Executive Council as soon as possible. The Chapter
shall retrieve the pin and membership certificate of the Brother expelled and
return them to the National Office.
Number
14.
Any
Brother having allegedly violated any obligation or rule carrying the penalty
of expulsion shall have the right to trial. All charges must be proffered at a
regular meeting by a Collegiate Brother, and the accused shall be immediately
notified of such charges and directed to appear at the next regular meeting for
trial. If the accused or a representative is not present, having disregarded
the notice to appear, the trial shall be conducted as though the Brother were
present and a final vote taken. The trial shall be presided over by the Worthy
Chief Counselor. The accused may request a Brother for defense, and the Worthy
Chief Counselor shall appoint a Brother for prosecution.
Number
15.
Any
Brother who has been expelled by a Chapter may appeal to the Executive Council
or Grand Council.
Number
16.
Any
person who has been expelled from a Chapter and who has not been reinstated in
the Fraternity by the Executive Council or Grand Council, shall not again be
eligible for Membership.
Number
17.
When
any person has resigned or has been expelled from the Fraternity, that Chapter
must notify all other Chapters in the Fraternity. The National Office will
assist with distribution of these notices.
Number
18.
Upon
being pledged to the Fraternity, the candidate shall sign an agreement
promising to abide by the Constitution, Bylaws, and Fraternity Ritual, and not
to disclose any secret or method of procedure of this Fraternity that the
Brother may happen to learn before being initiated.
Number
19.
Any
Brother who is in good standing with the Chapter and who for personal reasons
is no longer able to be a part of that Chapter may be temporarily suspended by
a 3/4 vote of that Chapter. The Chapter may remove the suspension at any later
time by a 3/4 vote. Under said suspension the Chapter is still financially
responsible for that Brother.
Number
20.
Any
Brother may be placed on probation based on local Chapter Bylaws. The Chapter
is responsible for all fraternal requirements of such a Brother.
CHAPTER
V
ALUMNI CHAPTERS
Number
1.
(a) A National Alumni Committee shall be formed. This committee
will report at each meeting of the Grand Council and consist of the presidents
of each Alumni Chapter, with the Grand Vice President for Alumni Affairs acting
as chairman. This committee will conduct its affairs by correspondence. All
correspondence will be sent to the chairman, whose duty it will be to issue
bulletins to each Brother. Each Brother of this committee shall send in a
complete report of that Alumni Chapter, together with personal ideas and
comments. Reports shall then be sent out to every Brother of the committee and
comments invited so that eventually an ideal association will be developed.
(b) This committee shall work to establish Alumni Chapters where
they are not now organized. They shall conduct their work in cooperation with
the Worthy Chief Counselor of the Collegiate Chapter, seeing that the WCC
organizes the Brothers who will graduate each year, presenting a suitable
Constitution and Bylaws for their approval. Officers shall be elected before
the Brothers leave college, and report to the Grand Vice President for Alumni
Affairs regarding the work of their Chapter.
Number
2.
(a) All Brothers in good
standing upon departing from their college or university shall have their first
allotment of alumni dues paid by their Chapter. Dues-paying Alumni Brothers
shall receive a subscription to The Communicator of Phi Delta Chi and a
membership card. The amount of the first allotment alumni dues shall be
determined by the Grand Council.
(b) The National Alumni
Life Membership Fee is an amount equal to ten times the National Alumni Dues
payable as a single installment or installments spaced over not more than 3
years. Those Alumni who have paid dues annually for 20 consecutive years shall
automatically be given Life Memberships upon petitioning the Executive Council.
Number
3.
A
recognized Alumni Chapter shall have one vote in the proceedings of the
Collegiate Chapter. Each Chapter, if they so choose, may extend to each
individual Alumnus one vote for a period of time determined by the Collegiate
Chapter, at the end of which the Alumni Chapter again shall have only one vote
as a body unless the Collegiate Chapter decides otherwise. If further
representation in Collegiate Chapter proceedings is desired for Alumni, the
consent of the Collegiate Chapter concerned and that of the national Executive
Council must first be obtained.
Number
4.
To
represent the interests of Alumni Brothers, the voting alumni delegate at
regional and national meetings shall be determined as follows. Priority for
designation as the delegate of an Alumni Chapter will go first to an alumni Brother
initiated at that Chapter, then to an alumni Brother authorized in advance in
writing by officers of a chartered Alumni Chapter. Another Alumni Brother may
be seated as the Alumni Chapter's delegate with the approval of the Executive
Council acting as a Credentials Committee.
Number
5.
Any Alumni Brother may be expelled by 3/4 vote of dues-paying
members of his or her Alumni Chapter or a unanimous vote of the Executive
Council, if guilty of repeated disorderly conduct, nonpayment of dues, assessments,
or violation of the Phi Delta Chi Constitution, Bylaws, or Fraternity Ritual.
Any Brother under threat of expulsion shall have the right to trial, analogous
to Chapter IV of these Bylaws. If a Brother is expelled, the Chapter expelling
that Brother shall report it to the Executive Council in writing, retrieve the
membership certificate and all jewelry, and return them to the National Office.
Any Brother who has been expelled by a Chapter may appeal to the Executive
Council or Grand Council.
As amended by the 65th Grand Council (San
Antonio, 2005)
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