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Grand Officer Descriptions
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GRAND OFFICERS

 

Grand President (GP)

Overview of Position

The Grand President (GP) is responsible for determining the direction for the Fraternity, based on the directive of the Grand Council. GP is a full voting participant on the Executive Council and serves as its chairperson as well as the Chief Executive Officer of the Fraternity. The Grand President serves as the Fraternity’s representative on the Pharmacy Leadership and Education Institute’s Board of Directors. Qualifications to serve as GP include good standing within the Fraternity and alumni status, as described in the Constitution. Interested Brothers are required to submit a position application, meet with the Nominations Committee, participate in Open Candidate Review and formally address the Grand Council. Following election, the incumbent is expected to attend regional conferences, Leader Development Seminar and Grand Council.

 

Functions Responsibilities, and Tasks:

Active Member of the Executive Council
  • Participate in preparing the Council’s agenda for the current biennium and beyond
  • Set the policy-development committee agenda.
  • Collaborate with the GVPC to determine the strategy for and content of Fraternity publications and products (e.g., web site) as well as submit articles for publication
  • Collaborate with the GVPSA to identify and meet the needs of each region and each Chapter
  • Collaborate with the GVPCA to identify and meet the needs of each region and each Chapter Advisor and to create strategies for collegiate expansion.
  • Collaborate with GVPAA to identify and meet the needs of alumni Brothers through the establishment and strengthening of alumni Chapters and activities.
  • Provide direction and support to regional team members (e.g., RC, RDAA, RDCA) as necessary.
  • Address risk-management incidents and document activity and outcome of action.
  • Oversee related standing committees, task forces or project directors as needed.
  • Attend Executive Council meetings held in conjunction with Grand Council, APhA’s Annual Meetings, Leader Development Seminars, and elsewhere.
  • Serve as the primary supervisor of the Executive Director.
  • Monitor the financial records of the Fraternity and lend support for the disbursement of funds (e.g. checkbook privileges).

Voting Member of the Pharmacy Leadership and Education Institute's Board of Directors
  • Attend meetings of the PLEI Board of Directors as outlined by the PLEI Chairman of the Board
  • Represent the interests of Phi Delta Chi
  • Reports PLEI activities to the Executive Committee
 
Additional Responsibilities
  • Participate in Thurston Cup judging.
  • Attend chapter chartering ceremonies or chapter reactivation events (collegiate and alumni Chapters) when possible
  • Conduct Chapter Excellence and Quality (ChEQ) visits, serve as team leader, and conduct follow-up actions to resolve deficiencies

Grand Past President

The Grand Past President shall provide counsel and assistance to the Grand President and other Fraternity officers and represent the Fraternity on the Board of Directors of the Pharmacy Leadership & Education Institute.

 

  • Provides council and assistance to the Grand President;
  • Provides council and assistance to the other Grand Officers.
  • Serves as chair of the Nominations Committee.
  • Represents Phi Delta Chi on the Pharmacy Leadership and Education Institute's Board of Directors.
  • Hosts biennial Phi Delta Chi leadership retreats.
 

Grand Vice President for Collegiate Affairs (GVPCA)

Overview of Position

The Grand Vice President for Collegiate Affairs (GVPCA) is responsible for exploring, developing, promoting, implementing and monitoring programs for the Fraternity’s collegiate Chapters. The GVPCA promotes the Fraternity’s policies and procedure to the collegiate Chapters and facilitates understanding and adherence to such policies and procedures.

The GVPCA is a full voting participant on the Executive Council, responsible for determining the direction for the Fraternity. The GVPCA serves as a conduit between the Regional Director for Collegiate Affairs (RDCAs), the Executive Council and the Fraternity. The GVPCA collaborates with the Grand Vice President of Student Affairs to effectively position RDCAs and Regional Correspondents (RC) to implementing and monitoring collegiate programming. The GVPCA directly advises and supports the RDCAs.

Qualifications to serve as GVPCA include good standing within the Fraternity and alumni status. Interested Brothers are required to submit a position application, meet with the Nominations Committee, participate in Open Candidate Review and formally address the Grand Council. Following election, the incumbent is expected to attend regional conferences, Leader Development Seminar and Grand Council.

 


Functions, Responsibilities, and Tasks:

Active Member of the Executive Council
  • Participate in preparing the Council’s agenda for the current biennium and beyond
  • Contribute to the policy-development committee agenda.
  • Chair the collegiate policy making committee when commissioned.
  • Collaborate with the GVPC to determine the strategy for and content of the collegiate sections of Fraternity publications and products (e.g. website) as well as submit articles for publication.
  • Collaborate with the GVPSA to identify and meet the needs of each region and each Chapter.
  • Support each of the Regional Teams as part of the Executive Team.
  • Address risk-management incidents and document activity and outcome of action.
  • Oversee related standing committees, task forces or project directors as needed.
  • Attend Executive Council meetings at GC, APhA’s annual meeting and LDS.

Collegiate Affairs
  • Develop, enhance and promote the Fraternity’s collegiate programming.
  • Advise, guide and monitor activities of Regional Directors for Collegiate Affairs.
  • Facilitate communication between RDCAs and Executive Council.
  • Develop and maintain a Fraternity Operations Manual.
  • Advise and support the Collegiate Chapter Advisors.
  • Promote Brother education that integrates the mission, vision, and values of the Fraternity, imparting life-long obligations to each Brother.
  • Implement and monitor strategies for resolving accounts receivable.
  • Oversee the Chapter Excellence and Quality Program (ChEQ).
  • Assist RDCAs, GVPSA, and RCs with regional conference planning and promotion.

Fraternity Expansion

  • Implement strategies for establishing new collegiate Chapters.
  • Implement strategies for resurrecting inactive collegiate Chapters.
  • Identify local alumni Brothers to support core collegiate groups seeking charters.

Additional Responsibilities

  • Participate in Thurston Cup judging.
  • Attend chapter chartering ceremonies or chapter reactivation events (collegiate and alumni Chapters) when possible.
  • Conduct Chapter Excellence and Quality (ChEQ) visits, serve as team leader, and conduct follow-up actions to resolve deficiencies.

Grand Vice President for Alumni Affairs (GVPAA)

Overview of Position

The Grand Vice President for Alumni Affairs (GVPAA) is responsible for exploring, developing, promoting, implementing and monitoring programs for the Fraternity’s existing alumni Chapters. The GVPAA promotes the Fraternity’s policies and procedure to existing alumni Chapters and facilitates understanding and adherence to such policies and procedures. The GVPAA, in collaboration with the Regional Directors for Alumni Affairs, is responsible for making available resources to aid in the establishment of alumni Chapters as determined by the interest of alumni and transitioning collegiate Brothers.

The GVPAA is a full voting participant on the Executive Council, responsible for identifying alumni needs of the Fraternity and advocating for them. The GVPAA creates and recommends the alumni agenda to the Executive Council. The GVPAA serves as a conduit between the Regional Director for Alumni Affairs (RDAAs), the Executive Council and the Fraternity. The GVPAA collaborates with the Grand Vice President of Student Affairs to effectively position RDAAs and Regional Correspondents (RC) to implementing and monitoring alumni programming to educate collegiate Brothers in preparation for his/her upcoming transition. The GVPAA and GVPCA work together to meet the needs of the alumni Brothers who serve as Chapter Advisors. The GVPAA directly advises and supports the RDAAs.

Qualifications to serve as GVPAA include good standing within the Fraternity. Interested Brothers are required to submit a position application, meet with the Nominations Committee, participate in Open Candidate Review and formally address the Grand Council. Following election, the incumbent is expected to attend regional conferences, Leader Development Seminar and Grand Council.

 


Functions, Responsibilities, and Tasks:

Active Member of the Executive Council
  • Participate in preparing the Council’s agenda for the current biennium and beyond.
  • Contribute to the policy-development committee agenda.
  • Chair the alumni policy committee as directed by the Grand President.
  • Collaborate with the GVPC to determine the strategy for and content of the alumni sections of Fraternity publications and products (e.g. web site) as well as submit articles for publication.
  • Collaborate with the GVPSA to identify and meet the needs of each region and each collegiate Chapter with regard to alumni issues..
  • Support each Regional Team as part of the Executive Team.
  • Address risk management incidents and document activity and outcome of action.
  • Oversee related standing committees, task forces or project directors as needed.
  • Attend Executive Council meetings at GC, APhA’s annual meeting and LDS.

Alumni Affairs
  • Develop, enhance and promote the Fraternity’s alumni programming.
  • Support Alumni Chapter activities.
  • Advise, guide and monitor activities of Regional Directors for Alumni Affairs.
  • Facilitate communication between RDAAs and Executive Council.
  • Develop and maintain a How to Start an Alumni Chapter Manual.
  • Promote Brother education that integrates the mission, vision, and values of the Fraternity, imparting life-long obligations to each Brother.
  • Create mechanisms to maintain alumni demographic information for consistent communication.
  • Administer the Alumni Chapter Foundations Program.
  • Encourage alumni Brothers to pay National Alumni Dues (NADs).
 
Fraternity Expansion
  • Create and implement strategies for establishing new alumni Chapters.
  • Implement strategies for resurrecting inactive alumni Chapters.
  • Identify local alumni Brothers to support the core collegiate group seeking collegiate charters.
 
Additional Responsibilities
  • Participate in Thurston Cup judging.
  • Attend chapter chartering ceremonies or chapter reactivation events (collegiate and alumni Chapters) when possible.
  • Conduct Chapter Excellence and Quality (ChEQ) visits, serve as team leader, and conduct follow-up actions to resolve deficiencies.

Grand Vice President for Communications (GVPC)

Overview of Position

The Grand Vice President for Communications (GVPC) is responsible for developing, organizing and creating the publication agenda for the Fraternity’s official publication, The Communicator. The GVPC writes, solicits article contributions, edits and produces a quarterly journal, The Communicator of Phi Delta Chi and other capital documents for the Fraternity.

The GVPC promotes the Fraternity’s policies and procedure with regard to communications and the national web page and facilitates understanding and adherence to such policies and procedures. The GVPC educates collegiate and alumni Chapters regarding resources available for interacting with one another.

The GVPC is a full voting participant on the Executive Council, responsible for determining the publication direction for the Fraternity. Furthermore, the GVPC coordinates communication among all sectors of the Fraternity. The GVPC collaborates with the Grand Vice Presidents of Student, Collegiate and Alumni Affairs to assure that all aspects of the Fraternity are adequately covered in the Fraternity’s publications and other information initiatives.

Qualifications to serve as GVPC include good standing within the Fraternity. Interested Brothers are required to submit a position application, meet with the Nominations Committee, participate in Open Candidate Review and formally address the Grand Council. Following election, the incumbent is expected to attend regional conferences, Leader Development Seminar and Grand council as well as the post-Grand Council officer retreat.

 


Functions, Responsibilities, and Tasks:

Active Member of the Executive Council
  • Participate in preparing the Council’s agenda for the current biennium and beyond.
  • Contribute to the policy-development committee agenda.
  • Coordinate the organizational policy committee when commissioned.
  • Chair the publications and web page committees hen commissioned.
  • Collaborate with the GVPCA and GVPAA to determine the strategy for and content of the collegiate and alumni sections of Fraternity publications and products (e.g., web site) as well as submit articles for publication.
  • Address risk management incidents and document activity and outcome of action.
  • Oversee web page affiliation requests and review or related web sites according to established procedure.
  • Oversee related standing committees (other than those above), task forces or project directors as needed.
  • Attend Executive Council meetings at GC, APhA’s annual meeting and LDS
 
Publication Affairs
  • Develop, enhance, and promote the Fraternity’s publication programming and its required scheduling.
  • Edit and produce various printed and other media documents that record the Fraternity’s history.
  • Advise, guide and monitor the Executive Director’s activities with regard to the writing, editing, publishing, and distribution of the Communicator.
  • Serve as Fraternity spokesperson interfacing with public relations and professional-relations staffs of pharmacy and other health-care associations.
  • Develop, write, and revise Phi Delta Chi Chapter Operations Manual, as needed, in collaboration with the GVPCA.
  • Develop, write, and revise Phi Delta Chi Pledge Manual, as needed, in collaboration with the Grand President and the Executive Director.
  • Develop, write, and revise Phi Delta Chi Regional Conference Manual, as needed, in collaboration with the GVPSA.
  • Develop, write, and revise Phi Delta Chi Membership Education Manual, as needed, in collaboration with the Executive Council.
  • Develop, write, and/or revise miscellaneous publications, such as recruitment brochures, as needed.
  • Issues press releases to major pharmacy journal when appropriate.

Additional Responsibilities
  • Participate in Thurston Cup judging Attend chapter chartering ceremonies or chapter reactivation events (collegiate and alumni Chapters) when possible.
  • Conduct Chapter Excellence and Quality (ChEQ) visits, serve as team leader, and conduct follow-up actions to resolve deficiencies.

 

Grand Vice President for Student Affairs (GVPSA)

Priorities: Achievement Award Participation, Meeting Attendance

Position Purpose

  • Coordinate and supervise activities of the Regional Correspondents Help Regional Correspondents.
  • plan Regional Conferences, with the assistance of the Executive Director.
  • Monitor Regional Correspondents in tracking and promoting Chapter success in the Achievement Award program.
  • Implement the Achievement Award program, under the direction of the Executive Director.

 

Activities and Functions

  • Determine the strategy for increasing attendance at Regional Conferences, Grand Councils, and Leader Development Seminars.
  • Coordinate and develop the professional policy-development committee agenda with the Executive Director and Regional Correspondents.
  • Conduct chapter visits when feasible (ChEQ Program).
  • Develop a student newsletter containing information on Grand Councils, Regional Conferences, chapter operations, and any news that may be of value to collegiate Brothers.
  • When feasible, coordinate a meeting of Regional Correspondents before Regional Conferences. Contact by telephone anyone not able to attend.
  • Determine a strategy to increase participation by Chapters in the Achievement Award program, in conjunction with the Grand Vice President for Collegiate Affairs (GVPCA).
  • Encourage individual Chapters to write articles for The Communicator on interesting and successful programs. Forward information or write articles for The Communicator.
  • Guide and support the Regional Correspondents.
  • Implement and promote participation in the Dale W. Doerr Achievement Award Program Promote Collegiate attendance at Fraternity meetings.
  • Work with the GVPCA to review and develop Brotherhood education.
  • Coordinate Phi Delta Chi events at ASP midyear and APhA annual meetings. Judge the Prescott Scholarship Reports for the Thurston competition

 

 

Reporting Structure

The Grand Vice President for Student Affairs reports to the Grand President. Other positions reporting to the Grand President include the other Grand Vice Presidents.

Interfacing

  • Regular contact with the Executive Director to coordinate strategy and programming for Regional Conferences.
  • Regular contact is made with Regional Correspondents to inform Chapters of upcoming Regional Conferences and Grand Councils.
  • Necessary contact is made with other Grand Officers and Regional Officers, as well as collegiate chapter officers and Faculty Advisors.

 

Accountabilities

  • Maximizes growth of Brothers attending Regional Conferences, Leadership Development Seminars, and Grand Councils.
  • Ensures contact with Regional Correspondents. Ensures a positive influence on the early marketing of information about Phi Delta Chi regional and national meetings.
  • Produces increased chapter performance in the Achievement Award Program.

 

Becoming A Candidate for National Office

Applications for elected National Office should be completed and mailed to the Executive Director at least two weeks prior to the Grand Council. Candidates will be encouraged to come forward via The Communicator and the web page. Alternatively, an application can be submitted to the Executive Director at the Grand Council by noon of the first full day of meeting programming. The application is included in the Appendix.

Candidates are required to participate in Open Candidate Review (open forum for meeting attendees to ask questions of the candidate), meet with the Nominations Committee, and provide a short statement to the Grand Council prior to the election.

 

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